Job Details
Administrative Assistant – Production Safety
Administrative Assistant – Production Safety
$45/hour
• Intermediate Level
Skills:
Production Services
Summary
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail. This is a fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication. Responsibilities
Category
Production Services
Location
Greater Los Angeles Area
Time Period
4 Days
Posted Date
Nov 17, 2020
Start Date
N/A
End Date
N/A
Job Description
Overview
The Role
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail. This is a fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication.
Responsibilities
- Provide administrative support for two Production Safety Managers, who lead the Original Series and Original Studio Films teams
- Provide support to the overall Safety Teams, Original Series and Original Studio Films, in Los Angeles and international offices
- Manage complex calendars, including scheduling internal and external meetings with multiple parties across multiple time zones
- Coordinate travel arrangements, both domestically and internationally
- Assist with onboarding of new hires
- Collaborate with executive assistants and admins across teams on various aspects, including conferences and off-site meetings
- Manage a heavy volume of communication and administrative paperwork internally and externally
- Organize, attend, and participate in Safety Team meetings
- Take notes in meetings and circulate information to the greater team
- Create a positive atmosphere of professionalism and support
- Build and maintain strong working relationships with executives, department leads and staff, and outside vendors to deliver results based on their needs
- Support team leaders & coordinators with ad hoc projects
- Assist with updating, tracking, and documenting Health & Safety documents
Qualifications
- 3+ years experience as an administrative or executive assistant, providing support to a team or individual at a fast-paced company (experience in an entertainment setting a plus)
- Team-player who operates in a team-oriented setting
- Ability to be discrete and maintain confidential information
- Proficiency in Google Suites (Gmail, Drive, Calendar, Docs, Sheets, Slides)
- Self-starter with the ability to multitask, prioritize and respond accordingly in a fast-paced environment
- Great communicator who can build strong working relationships with internal and external partners
- Willingness to continue learning to ensure understanding of current production process and needs
- Strong written and verbal communication skills
- Willingness to take educated risks and think out of the box
Job Type
N/A
Weekly Limit
25
Shift
N/A
Attached Files
