Productions.com - Admin. Assistant, Global Publicity

Job Details

Admin. Assistant, Global Publicity

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Admin. Assistant, Global Publicity

Salary: $47,500 - $60,000
• Emerging Level

Summary

The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle communication interdepartmentally.

Category Assistant  Marketing / Advertising / Pr Services 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Jul 08, 2024
Start Date N/A
End Date N/A

Job Description

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and liaise between the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity.

The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle communication interdepartmentally.

Responsibilities:
  • Handless a high-volume calendar, answers phones, coordinates travel arrangements, deliveries, routes file invoices/contracts, completes and submits monthly Travel & Expense reports, helps with publicity brainstorm presentations and facilitates the flow of confidential and timely information throughout the department
  • Assists in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as needed
  • Maintains and distributes the global publicity team master calendar and film festival calendar on a weekly basis
  • Manages various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.
  • Acts as a liaison of information flow to and from the marketing department and the EVP, Global Publicity
  • Assists as needed at events such as premieres, press junkets, content days, awards related events and press screenings
  • Leads internal departmental offsite events as requested by the EVP, Global Publicity
  • Arranges screenings for film festival directors, guests, and brainstorms attendees as needed
  • Communicates with external consultants to book flights, hotels, and cars for their travels
  • Works with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner
  • Aids with talent jet bookings and greeting
Qualifications
  • 1+ years of experience in the entertainment industry preferably with a background in publicity
  • Proficient in Microsoft Office
Eligibility Requirements:
  • Must be willing to work in Universal City, CA
  • Must have unrestricted authorization to work in the United States
  • Willingness to work evenings and weekends with short notice and flexible with hours
  • Travel and flexibility are requirements for this role
Desired Characteristics:
  • Confidence in working with all levels of the company
  • Adaptable with a think-on-your-feet mentality
  • Highly organized and able to own many responsibilities at once
  • High-level of precision, attention to detail and problem solving
  • Ability to maintain confidentiality and exercise discretion
  • Works well in a fast-paced environment
  • Skilled in proactively handling calendars and opposing priorities
  • Ability to quickly learn new things and thrive in a collaborative environment
  • Bachelor’s Degree in Communication
Additional Requirements:
  • Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
Salary Range: $47,500 - 60,000 (Not bonus eligible) 

Job Type Full Time 
Weekly Limit N/A
Shift Day, Evening
Attached Files
N/A