Productions.com - Administrative Assistant

Job Details

Administrative Assistant

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Administrative Assistant

Salary: $50,000 - $50,000
• Emerging Level
Skills: Coordinator

Summary

The Administrative Assistant will handle the day-to-day administrative duties for the SVP, Unscripted and VP, Original Programming.

Category Assistant 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Jul 08, 2024
Start Date N/A
End Date N/A

Job Description

The Administrative Assistant will handle the day-to-day administrative duties for the SVP, Unscripted and VP, Original Programming.  

Responsibilities
  • General assistant duties including, answering phones, communicating relevant information to high profile partners, scheduling and setting up meetings –conference calls, video and in-person meetings, lunch meetings, after-work-hours meetings, etc., copying, printing, compiling documents, creating and distributing agendas and itineraries
  • Manage calendar and scheduling meetings using Outlook
  • Arrange domestic & international travel and prepare expense reports, code, scan, reconcile and submit any other relevant documentation for corporate submission
  • Manage task lists
  • Track and document development slate submissions for executive
  • Support executive in tracking incoming materials for current series including scripts, cuts, calendars and delivery dates
  • Manage a high level of communication with internal and external contacts including internal staff and management, agents, studio executives, executive producers, creative talent, etc.
  • Provide coverage of creative samples, submissions, development materials, and editorial cuts as needed
Qualifications and Skills
  • Bachelor's degree or relevant work experience
  • Minimum one year assistant experience preferred at an agency, network, studio or high-volume production company
  • Self-directed, efficient and able to handle multiple tasks and priorities in a professional and confident manner
  • Knowledgeable in all Microsoft Office software applications including Outlook, Word, Excel, and PowerPoint
  • Technologically savvy including the ability to quickly grasp new software, navigate systems, execute online research, and generally be adept with digital technology
  • Ability to proactively anticipate needs before being asked
  • Excellent written and oral communications skills
  • Strong attention to detail
  • Strong phone skills
  • Strong organizational skills
Nice to Haves
  • Avid reader, television enthusiast (unscripted, scripted, and documentaries) and a passion for storytelling a plus
  • Knowledge of digital resources including Airtable, Scenechronize and Clear/PIX a plus
  • Knowledge of industry databases including Studio System and Variety Insights preferred
Compensation: $50,000 

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files
N/A