Productions.com - Administrative Assistant, Physical Production

Job Details

Administrative Assistant, Physical Production

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Administrative Assistant, Physical Production

• Emerging Level

Summary

The Administrative Assistant, Physical Production will manage the day-to-day administrative functions for the VP Physical Production, as well as be prepared to interface with a variety of creative clients and high level executives.

Category Assistant 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Oct 14, 2022
Start Date N/A
End Date N/A

Job Description

Essential Responsibilities:
  • Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for VP of Physical Production
  • Assist in research of potential above the line crew hire availability and scheduling
  • Research special projects (locations, crew availability, logistics, liaison with film commissions, Etc.) during pre-production
  • Some of the responsibilities may include finding and setting up offices, ordering equipment/furniture/supplies, procuring of telephone access, arranging for security/parking access, arranging travel for producers, directors, and crew
  • Create welcome packet, preliminary crew list, and studio contact lists for individual production offices during preparation
  • Act as liaison between production office and studio with respect to policy and procedure compliance and verify systems are in place
  • Schedule meetings (production, finance, transportation, asset, clearances, computer support, labor relations, product placement, safety, insurance, etc.) between filmmakers and studio department heads specific to each project
  • Supervise wrap of production office and coordinate delivery of production files to studio; follow up on resolution of issues outstanding at wrap
  • Review deal memos for accuracy prior to executive approval.  Verify crew employment eligibility through industry experience roster database; follow up on compliance issues through labor relations department and contract services administration
Qualifications
Basic Qualifications:
  • Minimum of 2 years current freelance production coordinator or assistant coordinator experience
  • Proficiency with MS Word, Excel, Outlook, Windows version 7 & 10.
  • Tech savvy on current Cloud apps:  Microsoft 0365 and Google applications (i.e. sheets, forms, etc),
  • Familiarity with project management software like Scenechronize and Asana.
Eligibility Requirements:
  • Interested candidates must submit a resume/CV online to be considered
  • Must be willing to take drug test and submit to a background investigation
  • Must be 18 years or older
  • Must have unrestricted work authorization to work in the United States
  • Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Desired Characteristics:
  • Thorough understanding of all production paperwork (call sheets, production reports, crew lists, schedules, scripts, etc.).  Upload production documents onto Scenechronize archiving system
  • Strong team player that enjoys working independently and as part of a team
  • Excellent verbal and written communication skills required
  • Well organized with strict attention to detail
  • Ability to multi-task and prioritize work assignments
  • Ability to work with and maintain confidential information
  • Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files
N/A