Job Details
ASSISTANT, EXECUTIVE OFFICE
Summary
The executive office assistant is a unique role requiring the ability to partner with the first assistant, while providing administrative support to our CEO. Responsibilities include scheduling meetings, travel, preparing expense reports, and managing projects.
Category
Assistant
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Aug 30, 2023
Start Date
N/A
End Date
N/A
Job Description
The executive office assistant is a unique role requiring the ability to partner with the first assistant, while providing administrative support to our CEO. Responsibilities include scheduling meetings, travel, preparing expense reports, and managing projects.
A high level of professionalism, confidentiality, and judgment is required, as is the ability to effectively balance changing demands, a dynamic schedule and deliver under pressure. This role also requires high caliber soft skills and a high level of energy and finesse to ensure day to day matters are handled with care.
This opportunity provides invaluable experience, a high level view of the entertainment business, and the opportunity to build collaborative relationships with executives and assistants throughout the company.
A SNAPSHOT OF RESPONSIBILITIES
A high level of professionalism, confidentiality, and judgment is required, as is the ability to effectively balance changing demands, a dynamic schedule and deliver under pressure. This role also requires high caliber soft skills and a high level of energy and finesse to ensure day to day matters are handled with care.
This opportunity provides invaluable experience, a high level view of the entertainment business, and the opportunity to build collaborative relationships with executives and assistants throughout the company.
A SNAPSHOT OF RESPONSIBILITIES
- Provide administrative support to the CEO including calendar management, meeting planning, general office duties, and greeting guests
- In partnership with the first assistant, answer incoming calls and ensure that messages are accurate and delivered in a timely fashion
- Assist first assistant in managing appointments, coordinating with appropriate parties
- Create and manage databases, flagging prominent news articles, videos, and any other current related material
- Conduct web research and analysis for special projects
- Orchestrate travel and logistics
- Timely preparation and tracking of expense reports
- Manage office communications via mail and email in conjunction with the first assistant
- Manage/restock office supplies, along with other general office responsibilities as required
- Assist in planning and setting up for special events
WHAT YOU WILL NEED
- An undergraduate degree with 2-3 years in the entertainment industry
- Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
- Ability to handle confidential information and interact with high-level executives
- Professional presence, good judgment, and ability to anticipate needs
- Ability to work overtime and weekends as needed
- Highly organized, detail oriented, and a problem solver
- Microsoft Office proficiency, including, Outlook, Word, Excel and PowerPoint;
- IT savvy with an understanding of current technology and trends
- Excellent oral and written communication skills
NICE TO HAVE BUT NOT A DEALBREAKER
- MBA
Pursuant to state and local pay disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience, and location is: $17.75-28.85 per hour for California.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A