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Associate Producer


Associate Producer

• Emerging Level


The Associate Producer works with the Lucasfilm Social & Digital Content team to ensure content and productions are operating in an organized and efficient manner.

Category Associate Producer 
Location San Francisco Bay Area
Time Period Full Time
Posted Date Aug 04, 2022
Start Date N/A
End Date N/A

Job Description

This role is a key collaborator and process manager for production management, physical production planning, Star Wars Celebration and live streaming events under the management of a Sr. Producer.


Production Management

• Lead pre-production scheduling, determining number of days, schedule shoot dates, and determine call times; manage production schedules and timelines
• Manage identification and purchasing of all supplies or props needed for productions including themed set decoration, curation and volume
• Manage trafficking of updated video assets and graphics; documenting in an Editorial and Production tracker
• Manage and create Production and Release schedules/tracking for all productions and video content through shared system between Editorial/Social, Site, Digital Content in and Google sheets/docs
• Create release and post-production schedule for content
• Facilitate assets from internal  lines of business and manage formatting, distributing, scheduling

Physical Production/Shoots

• Assist in scheduling of set prep and strike, including set dressing, wrapping cables, etc.
• Enter talent info into visitor system for onsite shoot, including Special Event Requests with LDAC
• Ad hoc production support such as: wardrobe, prop-making, catering, set-up and striking of gear, Review and provide notes on rough cuts of episodes
• Running audio or monitoring  cameras during shoots, offer directorial/script suggestions and problem-solving during shoot, occasional on-camera appearance
• Create JIRA tickets for clearance review and approval of content
• Generate and process onboarding paperwork and time card for talent in addition to processing production related reimbursements (travel/meal) and accommodations for talent

Legal Management

• Develop and approve creation of all agreements including but not limited to: Vendor, Performer, Writer, Crew, & Location agreements; Material and Likeness Releases, NDAs, and Permits
• Manage relationships with Risk Management/Safety, Animals in Film & TV etc for approval on productions
• Manage creation of Legal JIRA tickets for clearance approval on all video content (except for This Week! In Star Wars and List It!)
• Oversee schedule and facilitate kick-off meetings with Legal to flag any potential issues with productions
• Manage process with HR and Legal for any use of Disney employees as talent; communicate rates to talent with Legal oversight

Budget Planning & Fiscal Management

• Manage Content team budget planning including all production budget creation, overall team budget tracking
• Manage all processes for: PO creation, invoice payment, W-9 and vendor tax forms, P-card payments and reporting
• Develop freelancer new hire onboarding and payroll forms and weekly freelancer payroll


● 2+ years’ work experience in digital and social production to include strong working knowledge of post-production/VFX techniques and terminology
● Proficiency in Macs/PCs including Microsoft Word and Excel
● Familiarity with Google Suite, AirTable,, and other collaboration and production management tools
● Master with project management tools, including Confluence, JIRA, Smartsheets, AirTable, ZenDesk
● Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines
● Must have the ability to juggle multiple projects, work with diverse personalities, and work within strict deadlines
● Experience with Legal, Budget, Payroll preferred
● Demonstrated experience working for a global brand/franchise
● Attention to detail, follow through and strong communication skills
● Ability to build and foster strong relationships with internal stakeholders and external partners
● Resourceful self-starter, highly organized and able to work cross-functionally, understand key players, communicate effectively and gain alignment

  • Bachelor’s degree in Communications or related field or equivalent work experience required

Job Type Full Time 
Weekly Limit N/A
Shift Day
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