Job Details
Coordinator
Summary
As in-house production, we coordinate all aspects of physical production; budgeting, scheduling, vendor negotiations, on-site execution, and ensuring productions are adhering to ViacomCBS standards and policies.
Category
Production Coordinator
Location
Location Not Provided
Time Period
Full Time
Posted Date
Nov 12, 2021
Start Date
N/A
End Date
N/A
Job Description
Summary
Must have at least 2-3 years of “hands on, on-site” production experience, be a self-starter, motivated, quick thinking, flexible and thorough. Ability to coordinate small and larger scale productions simultaneously, either internal or 3rd party. Excels in a demanding and fast paced environment requiring proactive and positive thinking and must exercise good judgment, show initiative and be a great teammate. Ability to coordinate multiple production responsibilities and projects with a focus on organization and attention to detail, while being flexible and capable of prioritizing shifting production and business needs. Must possess ability to anticipate production challenges and address in a professional manner. Be a continuous promoter and supporter of a multi-cultural inclusive environment and transparency. Position supports each in-house production team as needed.
Responsibilities & Duties
Must have at least 2-3 years of “hands on, on-site” production experience, be a self-starter, motivated, quick thinking, flexible and thorough. Ability to coordinate small and larger scale productions simultaneously, either internal or 3rd party. Excels in a demanding and fast paced environment requiring proactive and positive thinking and must exercise good judgment, show initiative and be a great teammate. Ability to coordinate multiple production responsibilities and projects with a focus on organization and attention to detail, while being flexible and capable of prioritizing shifting production and business needs. Must possess ability to anticipate production challenges and address in a professional manner. Be a continuous promoter and supporter of a multi-cultural inclusive environment and transparency. Position supports each in-house production team as needed.
Responsibilities & Duties
- Works closely with production managers, and production staff, as well as, internal producers to examine the needs of each production.
- Collaborate with internal and external partners to create clear and effective lines of communication.
- Work within the framework of the company’s financial software systems
- Create purchase orders and assist vendors with financial software as needed
- Create deal memos for crew and project-based staff
- Negotiate rates and terms with vendors, suppliers, and personnel as needed and directed
- Create and maintain contact sheets, call sheets, and other documents needed for all productions
- Set supervision on small-medium size shoots
- Set supervision for set-up and load-out during on-site production
- Schedule & facilitate meetings as required
- Maintain, review and update all production files on a regular and ongoing basis (SharePoint site)
- Assist team leaders by helping ensure on-site locations are well maintained with catering, medics and other facilities needed to have a safe and healthy environment
- Coordinate with other internal departments as needed to ensure all legal and safety parameters of a production are met and all deliverables are received and distributed appropriately
- Book travel for staff, crew and talent as needed
- Have a detailed, current ongoing knowledge of all crew proficiencies
- Act in an ethical and professional manner at all times, adhering to Viacom’s code of conduct policies.
Production Logistics:
- Monitor and assist as needed all the production systems and processes to ensure ongoing proactive supply of this service to clients during pre-production, production and post-production phases of a project
Professional Development:
- Attend technical skill-building and professional development workshops on an annual basis
- Stay current with all industry trends as they apply to the overall job responsibilities
Skill Requirements & Experience
- Minimum of 2-3 years of experience with progressively increasing responsibility in production management roles for television or film
- Must have the ability to communicate effectively and professionally with personnel at all levels
- Requires a non-traditional work schedule and travel as needed
- Must have previous experience creating and handling contact sheets and call sheets
- Prior supervisory experience highly desired (Production Assistants)
- Set supervision experience highly desired
- Prior experience negotiating with vendors, suppliers, and personnel essential
- Ability to handle multiple projects simultaneously and be able to troubleshoot production issues that may arise with diplomacy and professionalism.
- Excellent organizational skills are critical.
- Must have a team mentality.
- Willingness to utilize skills across brands, as needed, and determined by supervisor. (i.e. PC for CMTMA, PA for VMA, work with locations and security to oversee health, safety & security for BET or Nickelodeon shows, etc.)
- Proficient in MS Office (Word, Excel, One Drive, Power Point, Teams, etc.), Zoom, Slack, Smart Accounting, SAP, ARIBA, Concur, Scenechronize.
Accountability
- Position supervises the following positions: Production Assistants and other crew as needed
- Position reports to: Sr. Director or Director of PM, Line Producer, or Production Manager
Job Type
Full Time
Weekly Limit
40
Shift
Day, Evening, Overnight
Attached Files
N/A