Job Details

Coordinator, Awards

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Coordinator, Awards

• Emerging Level
Skills: Budgeting

Summary

Help manage all logistical aspects of award panels including catering, theater booking, panelist travel, video materials, invitations, signage, RSVP lists and VIP ticket purchases

Category Assistant 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Mar 02, 2022
Start Date N/A
End Date N/A

Job Description

Overview & Responsibilities:

Awards Entries
  • Gather assets such as headshots, episode links, episodic photos, title treatments, key art and email addresses for awards submissions
  • Interact with publicists, agents, and showrunners to communicate awards submissions strategy; handle intricate award submissions and entries from start to finish
Events
  • Help manage all logistical aspects of award panels including catering, theater booking, panelist travel, video materials, invitations, signage, RSVP lists and VIP ticket purchases
  • Help coordinate For Your Consideration virtual and live event logistics including panel discussions, screenings and receptions
  • Provide coverage of virtual and in-person events as needed
  • Handle arrangements for hair, make-up, glam “deal memos” for live, in-person events
Administration
  • Organize and update vital documents for the Awards Department, including our eligibility tracker for all of our programming, cast lists, crew sheets and more
  • Maintain the annual awards' calendar to make sure all of our submissions are completed before their deadlines
Operations
  • Manage project budgets and oversee the financial process of check requests, invoices and purchase orders. Ensure our vendors are paid by their deadlines
  • Help complete monthly estimates and accruals, reconcile debits, credits and line items. Work with internal Finance department
  • Create ceremony actuals for studio partners, invoice partners for contribution, follow up for payment
  • Complete post-event budget wrap-ups
Qualifications:
  • 2+ years related experience preferred
  • Knowledge of awards and film festival landscape and proficiency in award rules and procedures a plus
Additional Qualifications:
  • Strong organization skills and expert multi-tasker; detail oriented
  • Highly developed communication skills
  • Must be collaborative, resourceful and well-poised under pressure

Job Type Full Time 
Weekly Limit 40
Shift Day
Attached Files
N/A