Job Details

Coordinator, Physical Production (Features)

Coordinator, Physical Production (Features)

• Emerging Level
Skills: N/A


This position will support all levels within the Feature Physical Production department. The ideal candidate is a superstar and true self-starter who is articulate, organized, and enthusiastic on a day-to-day basis. This is an exciting opportunity for someone who is interested in film production at every level, interacting with several constituents, including Finance, VFX, Safety, Post Production & Creative departments.

Category Production Coordinator 
Location Greater Los Angeles Area
Time Period Full time
Start Date N/A

Job Description


Work with Senior Managers of Physical Production in handling the physical pre-production, production and wrap of major theatrical feature films (both domestic and foreign). Acts as liaison between production units and studio departments to facilitate productions' needs and ensure implementation of and adherence to Legendary Procedures
Coordinate processing and distribution of all production paperwork (call sheets, production reports, SAG sheets, wrap reports, scripts, crew lists, cast lists, contact lists, location contact lists, )
Organize travel for both internal Executives, as well as, Production HOD’s & Cast on an as needed basis
Coordinate the onboarding process for production companies, freelance producers, and production crews
Provide occasional script analysis (breakdown sets, cast & location)
Interact daily with below-the-line agents and representatives in checking key crew availability and follow-through on deal points and negotiations
Provide input on policies and procedures for inclusion in the Feature Production Manuals
Coordinate the Productions' wrap to ensure return and storage of assets, hero props, blueprints, wardrobe, props & set dressing, office equipment, production binders & files, and location files
Work directly with immigration lawyers, embassies and WBPI legal department to secure work permits for non-US citizens working inside the US and for US citizens working abroad
Coordinate archiving of our departmental files as well as each show's production files. Maintain archive binders for easy reference at a later date (in case there are union grievances, additional photography, insurance or workers compensation issues, )
Oversee & train assigned Feature Production Trainee
Provide general clerical support to Senior Managers (i.e., scheduling meetings, answering phones, arranging travel and hotel accommodations, distributing/organizing mail, composing memos and correspondence, making photocopies, sending, and receiving faxes,

Experience & Skills:

Knowledge of file set-up, maintenance and filing procedures
Knowledge of report, letter, etc. format
Knowledge of basic accounting principles
Strong written and verbal communication skills, ability to be resourceful and proactive when issues arise, excellent organizational skills, strong multitasking, attention to detail, and time-management skills
Must have the ability to work well under time constraints
Must be able to work in a fast-paced environment
Ability to assist other production executive offices as necessary


Previous studio/production office experience required
High School Diploma or equivalent required
Knowledge of Movie Magic Scheduling
Preferred: Proficient in Microsoft Word and Microsoft Excel

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Job Type Full Time 
Weekly Limit N/A
Shift N/A
Attached Files