Job Details
Executive Assistant
Summary
The Executive Assistant is responsible for managing the day-to-day administrative functions for the SVP, Studio Operations & Technology but not limited to; schedule management, meeting coordination & minutes, managing a variety of clerical duties and assisting with correspondence.
Category
Assistant
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Mar 20, 2023
Start Date
N/A
End Date
N/A
Job Description
The Executive Assistant is responsible for managing the day-to-day administrative functions for the SVP, Studio Operations & Technology but not limited to; schedule management, meeting coordination & minutes, managing a variety of clerical duties and assisting with correspondence. In addition, this position is responsible for departmental administrative duties i.e., vacation tracking, reporting, special projects, and general support.
What You’ll Do:
What You’ll Do:
- Completes a broad variety of administrative tasks for the SVP including: proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
- Provides a bridge for smooth communication between the StudioPost SVP and other executives office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Serve as first-line of defense with the high volume of communications of phone and email
- Responsible for drafting and editing correspondence.
- Responsible for developing and maintaining efficient and accurate record keeping/filing systems.
- Salary range - $80,000 - $90,000
Qualifications
Let’s Talk About You…
Let’s Talk About You…
- Must have professional polish and ability to interface with high level executives
- Ability to prioritize and manage time
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, executive team, external partners/customers.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Naturally energetic, enthusiastic, engaging, and outgoing interpersonal style.
- Excellent foresight and responsiveness abilities.
What You Must Have:
- BA/BS degree preferred
- Minimum of 5 years EA experience
- Ability to collaborate in an administrative team environment
- Ability to multitask
- Excellent written and verbal skills
- Excellent communication
- Ability to interact with internal and external customers
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A