Job Details
Executive Assistant -BET
Summary
Provide administrative support to the Senior Vice President Marketing and Vice President Executive for BET Networks.
Category
Assistant
Location
Greater New York City Area
Time Period
Full Time
Posted Date
Aug 11, 2022
Start Date
N/A
End Date
N/A
Job Description
This role requires a candidate who is very detail-orientated and thrives in a fast-paced, dynamic environment. Able to anticipate needs and handle the set-up and follow-thru of a busy meeting schedule with high-level execs. Must be an excellent communicator and effective administrator with desire to help others. The Assistant will develop and maintain relationships with key internal/external assistants along with executives and vendors.
Responsibilities:
Responsibilities:
- Maintains Executives day-to-day calendar requiring ongoing upkeep. This includes, scheduling meetings and events, managing daily access and availability, and noting all event and reminder follow-ups.
- Handle all international & domestic travel arrangements including flights, hotels, car service, etc. and generates travel itinerary.
- Maintains meeting requests and pro-actively proposes and confirms available dates/times for review.
- Prepares emails, Word, Excel and PowerPoint documents in a timely manner.
- Maintains and submits department T&E reports according to Company policies.
- Primary liaison to marketing team to gather assets needed for Executive Presentations.
- Maintains and distributes department contact information and admin guidelines regularly.
- Required to take notes during meetings and follow up with action point reminders.
- Will be given daily/weekly administrative tasks on an ongoing basis.
- Orders supplies and assists with projects as needed.
Basic Qualifications:
- Superb MS Outlook (calendar/email), Word, Excel, PowerPoint, and internet skills
- Demonstrate experience working closely with execs on calendar coordination & daily activities
- Ability to work in a fast-paced, high-pressured environment with changing priorities while maintaining the highest degree of confidentiality
- Detailed follow thru skills are critical to the position. Handling all assignments from start to completion, providing ongoing status updates for executive’s and one’s own To Do lists
Additional Qualifications:
- Entertainment or Media-Related Industry experience preferred
- Great teammate with a positive “can-do” mentality, who exhibits a deep passion for supporting executive leaders and senior management
- Proactive contributor who can work both independently and collaboratively to balance multiple priorities at a time
- A strong communicator who is forward thinking and proactively anticipates needs
- Excellent written, verbal, and interpersonal skills with the ability to interface and collaborate with senior management, staff, other administrators, and external parties
- Organized and meticulous with the ability to prioritize work daily and proactively manage time effectively
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A