Job Details
Executive Assistant-Post Production
Executive Assistant-Post Production
Salary: $63,400 - $84,900
• Emerging Level
Summary
We are looking for an Executive Assistant who reflects the innovative spirit, creative talent, production excellence, collaborative mindset and passion for great filmmaking that define Lucasfilm.
Category
Assistant
Post Production
Location
San Francisco Bay Area
Time Period
Full Time
Posted Date
Oct 19, 2023
Start Date
N/A
End Date
N/A
Job Description
We are looking for an Executive Assistant who reflects the innovative spirit, creative talent, production excellence, collaborative mindset and passion for great filmmaking that define Lucasfilm.
The Post Production Executive Assistant will play a key role in supporting the SVP, Post Production, VP, Post Production, and departmental needs as required, in all aspects of the Post Production of multiple, international feature film and streaming series processes.
What You’ll Do
The Post Production Executive Assistant will play a key role in supporting the SVP, Post Production, VP, Post Production, and departmental needs as required, in all aspects of the Post Production of multiple, international feature film and streaming series processes.
What You’ll Do
- Support Post Production department with administrative assistance:
- Manage & support the SVP and VP Post Production calendar, including organizing meetings with other Lucasfilm departments and Editorial/Post teams throughout all shows
- Record meeting notes and action-items and facilitate follow-up
- Help facilitate remote conferencing accounts and toolsets
- Preparing and tracking departmental expense reports, while adhering to company policy
- Book international and domestic travel for Post Production department
- Maintain department contact lists, and proofread Editorial/Post contact lists from each show
- Receive, sort and distribute incoming mail and packages
- Organize conference and screening room bookings
- Assist with preparation of Post Production schedules and tracking documents (ie; Editor and Composer tracking)
- Assist with physical asset tagging, maintenance, and inventory management
- Liaise with each show to collect/ship wrap materials
- Assist with departmental digital asset management (ie; contracts, Disney deliverables and mastering specs, music cue sheets, etc), and digitize legacy paper documents
- Liaise directly with vendors to order specialty supplies for Post Production
What we’re looking for
- 2+ years of experience as an Executive Assistant and/or Coordinator in post production and/or production who is comfortable working in a fast-paced and constantly changing environment
- Bachelor’s degree in Film, Art, Technology or related field or equivalent work experience required
- Technical/computer skills and experience including Google Suite, Zoom, Microsoft Office Suite, Concur
- Ability to anticipate and address upcoming needs of the Post Production Team, with the flexibility to pivot accordingly
- Proven aptitude in a team setting, with the ability to execute assigned tasks
- Ability to help manage and document workflows
- Literacy and interest in current and future technologies related to Post Production
- Commitment to maintaining the highest level of confidentiality and discretion
- Great communication skills with professional manner
- Must have a vehicle and current driver’s license
The hiring range for this position in San Francisco is $63,400.00-$84,900.00 per year.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A