- ILMxLAB Production Coordinator

Job Details

ILMxLAB Production Coordinator


ILMxLAB Production Coordinator

• Intermediate Level


Production Coordinators (“PCs”) are responsible for scheduling, communication and coordination for a specific number of active projects.

Category Production Coordinator 
Location San Francisco Bay Area
Time Period Full Time
Posted Date Mar 11, 2022
Start Date N/A
End Date N/A

Job Description

PCs work under project’s Producer and Production Manager, and work cross-functionally with leads and peers in disciplines across the project(s) and departments across the company.

We are looking for a supportive and proactive team member who reflects the innovative spirit, creative talent, production excellence, team-based mindset and passion for great storytelling that defines ILMxLAB.

What You'll Do
  • Work closely with your department(s) supervisors and/or leads in crewing, casting and scheduling your team’s body of work, keeping in mind the overall project schedule, milestones, and other pertinent considerations; work closely with the Production Manager to help create resource allocation plans for your team(s)
  • Establish a process for communicating deadlines, assignments, and priorities to your department(s), as well as the entire project team at a regular cadence; create and distribute weekly reports on your department(s) accomplishments and next steps; anticipate and communicate issues/risks with leadership to reach solutions in a timely manner
  • Act as the primary point person for organizing reviews/meetings for your department(s); take notes regarding feedback and decisions made and communicate changes to those whose work may be impacted; follow-up on action items and issues that result from reviews/meetings.
  • Manage inter-departmental dependencies through assessing the impact of changes in the production schedule and/or scope of work as they affect the upstream and downstream departments; proactively propose and implement solutions to schedule conflicts
  • Serve as a key communication liaison for all parties relevant to your work; provide updates, priorities, schedule information, and statuses of work at any given moment.
  • Schedule, track, and manage assigned work within the company’s tracking systems and ensure that information is kept current Evaluate the overall workload of your department(s) daily
  • Ensure work is on schedule for each department and is meeting internal and external deadlines; check in with your team members regularly regarding their workloads, targets, needs, etc.
  • Technical ability required to set up and operate hardware & software (including VR headsets, AR devices, etc.) for reviewing work and product demonstrations
  • If coordinating work with third-party partners or vendors, establish collaboration workflows that fits the needs of your department(s) and overall project team
  • Supervise, delegate to, and train assigned Production Assistant(s)
  • Provide hands-on support to project team members, including prioritization and escalation of technical issues, file management & delivery, etc.
  • Perform special projects as needed
What We're Looking For
  • Bachelor's degree in Film, Game Development, Animation or related field, or equivalent work experience
  • 3 years professional experience in CG production
  • Experience scheduling projects with complex task relationships, and demonstrated understanding of animation and/or visual effects workflows and terminology
  • Ability to problem-solve, balance priorities and multi-task efficiently within a fast-paced, deadline-oriented, creative environment which requires adaptability and flexibility
  • Attention to detail, consistent follow through and strong communication skills
  • Ability to communicate clearly across departments, exhibiting exceptional skills in diplomacy, flexibility and patience
  • Ability to motivate and empower teams, foster collaboration and communicate effectively with team members of all levels while displaying team leadership skills
  • Excellent time and resource management skills with the ability to self-motivate and meet deliverables while working independently
  • Experience with project planning tools such as MS Project or Smartsheet, and task management tools such as JIRA, Asana, etc.
Bonus points for:
  • Experience or interest in the creation of AR/VR/Mixed Reality experiences
  • Professional experience and/or education in both traditional film/tv and real-time production
  • Professional experience with both agile and waterfall project management methodologies

Job Type Full Time 
Weekly Limit N/A
Shift Day
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