Job Details
Personal Assistant, Wall to Wall & Twenty Twenty
Summary
Provide support and administrative assistance to the MD and Head of Wall to Wall and Twenty Twenty, Creative Director, UK – Wall to Wall, Creative Director, International – Wall to Wall and Director of Development - Wall to Wall.
Category
Assistant
Location
London, United Kingdom
Time Period
Full Time
Posted Date
Sep 14, 2023
Start Date
N/A
End Date
N/A
Job Description
Provide support and administrative assistance to the MD and Head of Wall to Wall and Twenty Twenty, Creative Director, UK – Wall to Wall, Creative Director, International – Wall to Wall and Director of Development - Wall to Wall.
Key Responsibilities & Accountabilities
Key Responsibilities & Accountabilities
- Extensive diary management across different time zones
- Ensure that necessary papers and preparation are prepared for meetings
- Organise rooms for meetings, providing refreshments when necessary
- Meet and greet visitors
- Organise UK and international travel including booking of taxis, hotels, trains and flights
- Co-ordinate international pitching meetings including dealing with overseas networks and broadcasters, scheduling meetings and screenings
- Organise attendance at UK and international festivals and conferences, arranging all travel and accommodation and co-ordinating all supporting materials
- Organise staff events including monthly drinks and Christmas party
- Process expense claims regularly and in a timely fashion
- Liaise with internal departments gathering information e.g. programme ratings
- Update documents e.g. holiday charts, proposals
- Manage and coordinate award entries with broadcasters, staff and freelancers, making sure they are accurate and submitted within deadline
- Contribute to Wall to Wall’s social media posts e.g. TX cards, social events etc.
- Work closely with the Development Production Manager and Production Team Assistant to ensure the smooth running of the office and implement systems and processes where necessary
- Any other reasonable duties as required including any ad-hoc personal duties
Qualifications & Experience
- Experience in a similar role is essential
- Strong attention to detail
- Excellent organisational skills
- Highly pragmatic and reliable
- Ability to use initiative and work independently to find solutions and answer queries
- Ability to work in a pressurised environment managing a number of tasks/people simultaneously and prioritise accordingly
- Ability to be discreet and handle sensitive information in a confidential manner
- Flexible approach and outlook, comfortable with managing workloads and deadlines that may involve some occasional late working
- Excellent written and verbal communication skills
- PC literate including software skills of Word, Outlook and PowerPoint
- Ability to communicate clearly and confidently to include liaising with senior figures and commissioning editors
- Be a team player
- A strong commitment to the job due to the need to work extended hours and global interaction
- Building and maintaining relationships within the company and WBD Group with ability to interact at all levels
- Remain calm under pressure
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A