- Physical Production VFX Coordinator

Job Details

Physical Production VFX Coordinator


Physical Production VFX Coordinator

• Emerging Level


Provides administrative and project support to the EVP, Visual Effects.

Category Assistant  Production Coordinator  Special Effects 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Feb 22, 2023
Start Date N/A
End Date N/A

Job Description

Your Role Accountabilities…
  • Manage various administrative tasks for EVP: Prioritize & coordinate calendar, book domestic and international travel, maintain and submit expenses, manage calls and call log.
  • Schedule meetings with various WB Senior which most often include: WB Presidents, WB Senior Level Executives (Domestic & International), Feature Production Producers, Directors, Supervisors; WB CDO; Senior Level Executives from other studios, Vendor CEO and Producers.
  • In consultation with the Executive Vice President, prepares and reviews customized Deal Memos and new hire paperwork for VFX production staff.
  • Assist in generating and updating detailed Visual Effects breakdowns and budgets by reviewing scripts and storyboards and discerning appropriate effects related issues from the material.
  • Monitors Weekly Status Reports, Shot Summary Updates, etc. submitted by Production VFX staff. Distributes proper forms to VFX production staff.
  • Maintains a weekly analysis of VFX costs reports and overage requests and completes a departmental weekly budget summary per project that details any additional expenses or savings.
  • Reviews Visual Effects contracts ensuring adherence to VFX policies pertaining to retaining assets, credit guidelines, etc.  Manage signature/approval requests for NDAs, and confidential contracts.
  • Reviews WB Awards reels (Academy, VES, etc) and liaisons with Publicity for any materials due.
  • Reviews VFX vendor reels for compliance with WB content guidelines.
  • Distributes and manages VFX weekly agenda.
  • Works on special projects as directed by the EVP, Visual Effects, such as statistical analyses and emerging trends.
  • Manage P Card Purchases and reports, and day to day office operations for the Visual Effects department; office supply ordering, trainee schedules, conference room calendars etc.
  • Coordinate and organize department files and intra-department communications, in additional to managing company administrative functions.
  • Oversees and catalogues physical production assets and assists production with requests and approvals.
Qualifications & Experience…
  • Previous studio/production experience required
  • High School Diploma or equivalent required
  • College coursework preferred
  • Proficient in Microsoft Word, Excel, Filemaker, Cinesync Pro, Shotgun
  • Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone
  • Must have the ability to pay close attention to detail and understand written and oral instructions.
  • Must have the ability to organize and schedule work effectively
  • Must have the ability to work well under time constraints
  • Must be able to handle multiple tasks
  • Must be able to work in a fast-paced environment

$42,209.00 - $78,389.00 salary per year. 

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files