Job Details

Production Coordinator

Production Coordinator

• Emerging Level


VH1: The Paramount Multiplatform Production Group is seeking a Production Coordinator in New York or Los Angeles.

Category Production Coordinator 
Location Greater New York City Area
Time Period Full Time
Posted Date Jun 10, 2022
Start Date N/A
End Date N/A

Job Description

Applicants must have adequate production experience and should be motivated, quick-thinking, flexible, and detail oriented. The Production Coordinator will work closely with line producers and production managers to ensure that productions are fully supported and organized throughout pre-production, production, and wrap. Candidates must be able to juggle multiple responsibilities and projects with a focus on organization and attention to detail. The Production Coordinator must also be flexible and capable of adapting to shifting priorities and deadlines. This is a demanding and fast-paced production environment requiring proactive and positive thinking. The ideal candidate must be a continuous promoter and supporter of diversity, inclusion, and equity in the workplace.
Responsibilities include but are not limited to:
  • Support the MPG group at large as well as LPs and PMs on assigned projects
  • Manage and distribute call sheets, calendars, shoot schedules
  • Facilitate video conference calls, arrange meetings, guest lists for security, etc.
  • Work as production coordinator on-set in studio and on location
  • Contact and hold freelance crew for shoots, communicates rates per PM or LP
  • Contract routing: location agreements, guest releases, and contracts
  • Coordinate travel logistics with Paramount travel department
  • Coordinate and schedule COVID testing with crew members and testing vendors
  • Assist with crew and talent communications including equipment pickups and drop-offs, talent transportation, and PA schedules
  • Facilitate vendor setup within ARIBA system and submit/confirm POs and invoices
  • Help track cost reporting departmental cost tracker
  • Prepare and process paperwork including payroll for crew, talent, and freelancers
  • Assist in actualizing budgets (PO logs, crew payroll logs, PC logs, etc.)
  • Prepare T&E reconciliations for p-cards and corporate cards
  • Field inquiries from vendors regarding invoices, payments, and/or vendor setup
  • Maintain documentation on team shared drive and in Wrike (project management program)
  • Fulfill other duties and tasks as requested by the project lead or supervisor
Basic Qualifications:
  • 2+ years of production coordinator experience
  • Proficiency in MS Office, and become proficient with OneDrive, Google Applications, Showbiz Budgeting, ARIBA, Concur, and more
  • Flexible work availability 
Additional Qualifications:
  • BA/BS degree preferred
  • Maintain confidential information
  • Inquisitive and willing to continue learning
  • Strong written and verbal communication skills
  • Strong analytical and problem-solving skills
  • Professional, self-motivated, results-oriented with a can-do attitude
  • Ability to work in a high-pressure and fast-paced environment
  • Must be able to travel, mainly domestically
  • Able to respond and work after business hours on productions and/or attend to urgent and timely issues

Job Type Full Time 
Weekly Limit N/A
Shift Day
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