VH1: The Paramount Multiplatform Production Group is seeking a Production Coordinator in New York or Los Angeles.
Applicants must have adequate production experience and should be motivated, quick-thinking, flexible, and detail oriented. The Production Coordinator will work closely with line producers and production managers to ensure that productions are fully supported and organized throughout pre-production, production, and wrap. Candidates must be able to juggle multiple responsibilities and projects with a focus on organization and attention to detail. The Production Coordinator must also be flexible and capable of adapting to shifting priorities and deadlines. This is a demanding and fast-paced production environment requiring proactive and positive thinking. The ideal candidate must be a continuous promoter and supporter of diversity, inclusion, and equity in the workplace.
Responsibilities include but are not limited to:
- Support the MPG group at large as well as LPs and PMs on assigned projects
- Manage and distribute call sheets, calendars, shoot schedules
- Facilitate video conference calls, arrange meetings, guest lists for security, etc.
- Work as production coordinator on-set in studio and on location
- Contact and hold freelance crew for shoots, communicates rates per PM or LP
- Contract routing: location agreements, guest releases, and contracts
- Coordinate travel logistics with Paramount travel department
- Coordinate and schedule COVID testing with crew members and testing vendors
- Assist with crew and talent communications including equipment pickups and drop-offs, talent transportation, and PA schedules
- Facilitate vendor setup within ARIBA system and submit/confirm POs and invoices
- Help track cost reporting departmental cost tracker
- Prepare and process paperwork including payroll for crew, talent, and freelancers
- Assist in actualizing budgets (PO logs, crew payroll logs, PC logs, etc.)
- Prepare T&E reconciliations for p-cards and corporate cards
- Field inquiries from vendors regarding invoices, payments, and/or vendor setup
- Maintain documentation on team shared drive and in Wrike (project management program)
- Fulfill other duties and tasks as requested by the project lead or supervisor
Basic Qualifications:
- 2+ years of production coordinator experience
- Proficiency in MS Office, and become proficient with OneDrive, Google Applications, Showbiz Budgeting, ARIBA, Concur, and more
- Flexible work availability
Additional Qualifications:
- BA/BS degree preferred
- Maintain confidential information
- Inquisitive and willing to continue learning
- Strong written and verbal communication skills
- Strong analytical and problem-solving skills
- Professional, self-motivated, results-oriented with a can-do attitude
- Ability to work in a high-pressure and fast-paced environment
- Must be able to travel, mainly domestically
- Able to respond and work after business hours on productions and/or attend to urgent and timely issues