Job Details

Stage Coordinator, Production Facilities Management and Operations (New York)

Stage Coordinator, Production Facilities Management and Operations (New York)

• Intermediate Level


We are seeking a Stage Coordinator to join our growing Production Facilities Management and Operations team. This position will be housed in Brooklyn, New York.

Category N/A
Location Greater New York City Area
Time Period Full Time
Posted Date Nov 29, 2021
Start Date N/A
End Date N/A

Job Description

The position will be responsible for serving as a liaison between Studio Operations and Production on a daily basis. The goal of this role is to elevate the client experience and provide the highest level of customer service possible.

The Role
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication. 

Responsibilities include, but are not limited to:
  • Knowledge and experience in production terminology supporting various departments (i.e., Construction, Location, Rigging Grip, Rigging Electric, Set Dec., Costumes, Hair & Make-Up, SPFX, Casting, Production Office, Stunts, etc.)
  • Establishing and maintaining a good working relationship with all Productions, Vendors, and Tenants.
  • Strong understanding of EHS local regulations and best practices
  • Manage communications regarding any scheduled shoot that might affect building occupants or parking
  • Update and distribute daily production schedules to internal stakeholders
  • Maintain a daily Stage Status report for Stages and Mill area used by Productions
  • Manage and track stage power needs
  • Provide and track Production’s stage HVAC needs
  • Ancillary invoicing - tracking and billing
  • Participate in all Office, Stage, and lot walkthroughs for Pre/Post-Production inspections of the property
  • Moving furniture throughout the offices and in-between buildings in order to accommodate space needed for Productions, tenants or Operations team
  • Maintain a daily Stage Status report for Stages and Mill area used by Productions
  • Patrol the entire Studio Lot/Fence Line/Stages multiple times per day
  • Identifying, report and addressing any safety issues or hazards on the lot
  • Reporting parking issues, damage, or hazardous materials found to Studio Management Specialist
  • Participate in Stage and Tech Scouts
  • Coordinate Stage Power with Production’s Electric and Rigging Electric representative
  • Supports stage and site tours
  • Set up drive-ons, notify
  • Security of stage openings, and prepare production schedules
  • General office support regarding stages and productions
  • Any other studio related duties as determined by Studio Operations Manager
  • 5+ years experience in Film and Television experience required
  • The candidate should be decisive, able to work under strict deadlines, prioritize issues, multitask and adjust to rapid changes in a dynamic production environment
  • Team player with an ability to supervise multiple productions in a fast-paced environment
  • Ability to respond after hours in important, timely, or urgent manners
  • Ability to be discreet and handle confidential information
  • Strong knowledge of EHS
  • Strong knowledge of Stage Safety regulations
  • Certifications in OSHA Aerial Boom, Scissor, Rough Terrain, and Warehouse ForkLifts, DEEP Hazmat, FSO training (provided by Fire Marshal’s Office), Incipient firefighting techniques & fire extinguisher selection and use, HAZWOPER, are a plus
  • Ability to lift 100lbsProficiency in Google Docs, Sheets, Gmail, G-Drive, MS Word, Excel. AirTable a plus
  • Understanding of how to prioritize and respond accordingly
  • Willingness to continue learning to ensure understanding of current production process and equipment and studios
  • Strong written and verbal communication skills and the ability to multitask
  • Willingness to take educated risks and think out of the box

Job Type Full Time 
Weekly Limit N/A
Shift Day, Evening
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