- Administrative Assistant, Brand Marketing

Job Details

Administrative Assistant, Brand Marketing


Administrative Assistant, Brand Marketing

• Emerging Level


The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for an EVP in Brand Marketing. This role will also include leading meeting logistics and tracking of key actions required.

Category Assistant  Marketing / Advertising / Pr Services 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Mar 14, 2023
Start Date N/A
End Date N/A

Job Description

Essential Responsibilities:
  • Manages complex scheduling for a meeting heavy executive; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance
  • Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills
  • Compiles meeting agendas for weekly team meetings as well as other key meetings
  • Coordinates travel schedules and arrangements, collects required travel documentation
  • Establishes and maintains positive relationships with internal and important external clients
  • Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
  • Assists other department members as necessary; including but not limited to managing overall department calendar, coordination of roadshows, cross company meetings & workflow planning support.
  • Proactively manages meetings and presentation logistics (in person, hybrid or virtual)
  • Maintains proper record keeping and filing system for all work
  • Composes and types routine e-mail correspondence in a timely manner
  • Performs basic administrative tasks, e.g. photocopying and filing
  • 2+ years of experience supporting an executive
  • Bachelor’s degree
  • Proficient in Microsoft Word, Excel, PowerPoint , Keynote and Photoshop
Additional Job Requirements:
  • Interested candidate must submit a resume/CV through to be considered
  • Must be willing to work in Universal City, CA
  • Must have unrestricted authorization to work in the United States
  • Must be 18 years or older Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program
Desired Characteristics:
  • High degree of professionalism and the ability to interface well with Senior Level management
  • Strong attention to detail & assertive communication skills
  • Strong organizational, interpersonal and communications skills
  • Self-motivator with proactive attitude and detail orientation
  • Adept at working in a fast-paced environment with the ability to multi-task
  • Capable of building and maintaining strong work relationships and work effectively across multiple divisions/departments
  • Ability to work independently and show a very strong sense of initiative and intuition
  • An expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties
  • Demonstrates initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
  • Pays attention to multiple details and multiple tasks while minimizing errors
  • Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
  • Must be able to maintain department business with the utmost confidentially
  • Demonstrates experience working in, and a positive attitude toward, a rapidly changing business environment
  • Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail
Salary range: $45,000 -$58,000; not bonus and long-term incentive eligible.

Job Type Full Time 
Weekly Limit N/A
Shift Day
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