Job Details
Administrative Assistant
Summary
The individual in this role will assist the local team with a variety of duties and to provide general administrative support for the studio.
Category
Assistant
Gaming
Location
Greater Boston Area
Time Period
Full Time
Posted Date
Mar 08, 2024
Start Date
N/A
End Date
N/A
Job Description
The individual in this role will assist the local team with a variety of duties and to provide general administrative support for the studio.
This position is onsite, Mon-Fri, at the company’s Needham location.
Your Role Responsibilities
- Represent the Studio with a great first impression for visitors and newcomers
- Build strong relationships with staff and regular visitors
- Actively engage with and assist in the planning and execution of staff morale events (including idea generation, vendor and venue research, ordering supplies, RSVPs, day of support, and payment assistance)
- Partner with HR in the new hire onboarding process
- Support the WB Games team by helping organize weekly meetings; book travel; fill out expense reports; order team lunches; and keep office supplies stocked
- Oversee the upkeep and stocking of all kitchen and common area supplies; including but not limited to beverages, dry goods, fruits, snacks and other as needed items & goodies
- Partner with the finance team in the monthly preparation of Purchasing Card reconciliations
- Work with Vendors to maintain up-to-date, accurate vendor data (including Address, Contact Info, Bank Info, Payment terms, Payment status, etc.)
- Provide studio wide administrative support as needed
Qualifications & Experience
- Work with Vendors to maintain up-to-date, accurate vendor data (including Address, Contact Info, Bank Info, Payment terms, Payment status, etc.)
- Provide studio wide administrative support as needed
- 0-2 years of administrative experience
- Proficiency with MS Office including Outlook, Excel, Word and PowerPoint
- Excellent written and verbal communication skills
- Ability to organize information in a clear and concise manner
- Solid Project Management skills, ability to manage multiple priorities
- Self-motivated with demonstrated initiative and ability to work independently
- Ability to adhere to confidentiality requirements and protection of sensitive data
The Nice to Haves
- Event planning experience is a plus
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A