Job Details
Administrative Assistant, CBS Pittsburgh (KDKA)
Summary
KDKA-TV is seeking an administrative assistant who brings organization and creativity to our team. This onsite position will play a pivotal role as liaison between departments.
Category
Assistant
Location
Greater Pittsburgh Area
Time Period
Full Time
Posted Date
Feb 20, 2024
Start Date
N/A
End Date
N/A
Job Description
KDKA-TV is seeking an administrative assistant who brings organization and creativity to our team. This onsite position will play a pivotal role as liaison between departments.
Responsibilities:
Responsibilities:
- Manage Outlook Calendar, schedule meetings, maintain incoming and outgoing correspondence, handle overlapping meetings, events, and conflicts
- Coordinate catering, printouts, decks or anything needed for meetings or events
- Coordinate and maintain travel itineraries and expenses, books travel
- Process expense reports and perform invoicing for a variety of different areas
- Assist with internal communications (agenda reports, maintain department lists, newsletters, build and create decks, etc)
- Maintain postage account, mail/packages
- Assist and work with other departments and key contacts as needed
- Assist and coordinate station events and community initiatives including job fairs
- Pulls daily pacing report and prepares summary excel spreadsheet
- Orders and monitors office supplies and other gifts and supplies as needed
- Prepares purchase requisitions, follow up on vendor onboard status, preps and codes documents for payment
- Maintains supply rooms and merchandise
- Maintains stations contests files and updates prize winner eligibility
- Front desk duties as assigned including screening and forwarding calls to appropriate department personnel; screen and escort visitors
Basic Qualifications:
- Excellent organizational skills and detailed oriented
- 3+ years of experience in related area
- Strong written and verbal communication skills
- Proficient with software including Outlook, Word, Excel, PowerPoint, Sharepoint
- Ability to multitask and adapt in a fast paced environment
- Ability to maintain confidentiality regarding issues or information received
- Energetic, friendly, self-starting, positive
- Onsite position
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A