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ADMINISTRATIVE ASSISTANT I, TALENT RELATIONS & PUBLICITY

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ADMINISTRATIVE ASSISTANT I, TALENT RELATIONS & PUBLICITY

Salary: $44,800 - $58,800
• Emerging Level
Skills: Marketing / Advertising / Pr Services Coordinator Budgeting

Summary

We are looking for an assistant to join the Talent Relations and Publicity team, supporting two TV publicists across several series airing domestically and internationally.

Category Assistant  Marketing / Advertising / Pr Services 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Oct 27, 2023
Start Date N/A
End Date N/A

Job Description

We are looking for an assistant to join the Talent Relations and Publicity team, supporting two TV publicists across several series airing domestically and internationally. The ideal candidate will thrive in a fast-paced environment and be a proactive communicator, who can anticipate the needs of their managers to keep their workload on track.

Responsibilities
  • Provide organizational and administrative support to the Media & Talent Relations team
  • Cover phones and maintain calendars & contacts
  • Coordinate travel for talent and employees
  • Manage and update department master media press outlet grid
  • Track publicity items in magazines, editorials, trades, etc. and create and distribute coverage reports to Sony TV executives
  • Submit series for 20+ ongoing award submissions
  • Organize press kit assets (bios, photos, press clips, releases, media alerts, pitch letters for domestic and international press) and create DPK (digital press kit) sites
  • Compose talent schedules for publicity events (press days, premieres, etc.)
  • Execution & logistics for international/domestic junkets, press events, set visits, press days, and other PR specifics
  • Staff will work at publicity events (premieres, junkets, award shows, etc.) working after hours as needed
  • Handle expense reports, invoice tracking & processing and creation of new vendors
  • Assist with managing show budgets
Qualifications
  • General knowledge of the television/entertainment industry
  • The desire and interest to work in publicity and immerse themselves in the PR world
  • Attention to detail and accuracy
  • Resourceful, proactive and thorough in their approach
  • Superb organizational and time management skills
  • Takes responsibility and ownership for tasks
  • Can work independently to achieve goals and has a positive attitude
  • Able to multi-task and work well with others
  • At ease in fast-paced, high-energy, ever-changing work environment
  • Exceptional at prioritizing tasks
  • Strong written and verbal skills; excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communication skills
  • Strong computer skills (Outlook, Excel, Word, PowerPoint, FileMaker Pro, Internet savvy)
  • Discretion and integrity
  • Education:  B.A., B.S., or equivalent preferred
  • Previous administrative/organizational support + industry experience – a plus but not required
  • Exposure to a fast-paced environment with tight deadlines
The anticipated base salary for this position is $44.8K to $58.8K.

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files
N/A