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ADMINISTRATIVE ASSISTANT IV, GLOBAL THEATRICAL MARKETING

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ADMINISTRATIVE ASSISTANT IV, GLOBAL THEATRICAL MARKETING

• Emerging Level
Skills: Marketing / Advertising / Pr Services Coordinator

Summary

Administrative Assistant IV to support the Co-Head of Global Theatrical Marketing and EVP of Global Marketing at Sony Pictures. This position provides senior-level administrative support within the marketing department and is assigned to two executives.

Category Assistant  Marketing / Advertising / Pr Services 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Feb 28, 2024
Start Date N/A
End Date N/A

Job Description

Administrative Assistant IV to support the Co-Head of Global Theatrical Marketing and EVP of Global Marketing at Sony Pictures. This position provides senior-level administrative support within the marketing department and is assigned to two executives. This position is responsible for efficiently managing a heavy workload in a fast-paced environment, encompassing tasks such as making travel arrangements, event planning, expense tracking, meeting coordination, guest reception, call screening, and other tasks for the supported executives.

Responsibilities
  • Provide comprehensive administrative support, meticulously managing calendars for meetings, calls, events, and trips to ensure optimal organization
  • Demonstrate effective telephone management skills by facilitating heavy roll calls, setting up conference calls, and recording detailed messages with precision
  • Efficiently manage document flow in both electronic and hard copy formats, demonstrating a keen eye for organization and accuracy
  • Maintain a centralized database encompassing contacts, calendars, memos, scripts, screener links, account info, and other resources, contributing to a streamlined workflow
  • Manage marketing databases, departmental resources, and contact sheets for the SPE Marketing department, ensuring data accuracy and accessibility
  • Schedule large departmental meetings with filmmakers, talent, and internal executives, showcasing strong organizational and communication skills
  • Coordinate screenings, screener links and script distribution for the department
  • Act as a liaison with other agencies and studio counterparts, ensuring seamless coordination of meetings and documents
  • Manage all welcoming aspects for external guests visiting the Sony lot, including drive-on passes, entry instructions, and escorting when necessary
  • Organize expenses by processing expense reports and approving department reports on a monthly basis
  • General use of Microsoft Office, Outlook, Word, Excel, and PowerPoint required
  • Perform miscellaneous duties as required, demonstrating adaptability and a proactive approach to supporting the team
  • Exercise a high level of discretion and confidentiality, handling sensitive information with utmost professionalism and integrity
Qualifications
  • Former studio/internship experience or experience supporting executive/team on a desk is required
  • 2+ years experience as an administrative assistant
  • Interest in entertainment marketing is highly preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Exceptional attention to detail
  • Strong multitasking and prioritization abilities with a proven capability to manage evolving needs and deadlines
  • Dependability, discretion, and confidentiality
  • Self-motivated with a collaborative mindset
  • Interpersonal charm and engaging demeanor
  • Excellent written and verbal communication skills

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files
N/A