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Administrative Assistant, Peacock Kids

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Administrative Assistant, Peacock Kids

• Emerging Level

Summary

The Administrative Assistant will provide direct administrative assistance and support to the Head of Peacock Kids and the broader Peacock Kids team.

Category Assistant 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Nov 15, 2022
Start Date N/A
End Date N/A

Job Description

The successful candidate should have the skills and knowledge necessary to manage day-to-day administrative activities including representing the head of Peacock Kids in all interactions (internal and external) with poise and tact including but not limited to: 
  • Manage executive and departmental calendars
  • Coordinate and, when requested, attend meetings with internal and external parties
  • Provide meeting minutes and track follow ups
  • Answer and screen incoming phone calls; coordinate telephone conferences, respond or route external/internal calls
  • Work closely with senior staff and interface with corporate officers and their assistants
  • Maintain confidential information/documents with high level of discretion
  • Process expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
  • Arrange comprehensive and detailed business travel itineraries
  • Participate in brainstorms and development meetings by pitching ideas and contributing your perspective where appropriate
  • Perform internet research about emerging talent and other special research projects as assigned
  • Maintain workflow when executives are out of the office, anticipate issues, and make decisions with initiative, independent judgment, and logic
  • Provide general clerical and admin support for the Peacock Kids department at large (e.g., order office supplies, coordinate team events, etc.)
  • Support NY-based Peacock executives when they visit Los Angeles by setting up lot access, office/meeting space and helping them navigate west coast idiosyncrasies
Qualifications
  • Previous experience in administration or coordinator position  
  • Previous office management experience
  • Previous experience maintaining executives' work and travel schedules is required
  • Exceptional written and verbal communication skills
  • Proven ability to collaborate in an administrative team environment
  • Must be proficient in the use of personal computers and superior skills in using Microsoft Office programs including Outlook, Word, PowerPoint, and Excel
  • Previous experience with project and/or event coordination preferred
  • Deep knowledge and familiarity with YouTube, Instagram, Snapchat and TikTok
 Desired Characteristics
  • Handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
  • Strong interest and savvy of digital space and kids’ entertainment
  • Adaptable to various competing demands, and demonstrate the highest level of customer service and response
  • Superior organizational and administrative skills with the ability to multi-task and prioritize work
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
  • Must have professional polish and ability to interface with high level executives
  • Very strong interpersonal skills and the ability to develop and maintain good working relationships with staff, executive team, external partners, etc.
  • Attention to detail and demonstrated initiative; a self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files
N/A