Job Details
Better Together - Guest Coordinator
Summary
This position will assist the Senior Producer in coordinating guest appearances for “Better Together.” Primary responsibilities will be handling logistics for scheduled guests and providing related administrative and production support for the Senior Producer as needed.
Category
Coordinator
Location
Dallas/Fort Worth Area
Time Period
Full Time
Posted Date
Jan 17, 2024
Start Date
N/A
End Date
N/A
Job Description
This position will assist the Senior Producer in coordinating guest appearances for “Better Together.” Primary responsibilities will be handling logistics for scheduled guests and providing related administrative and production support for the Senior Producer as needed.
Duties:
Duties:
- Assist Senior Producer in scheduling a revolving pool of guests
- Build and maintain positive relationships with potential guests and their assistants/managers
- Work closely with the travel department to ensure all arrangements meet production schedule and guest requirements
- Assist producers in monitoring adherence to any contractual requirements pertaining to guest appearances and in obtaining signed talent releases/agreements as needed
- Maintain clear, professional communication with guests ensuring that they receive information pertinent to their participation in the program prior to their arrival and that all questions or concerns are addressed in a timely manner
- Coordinate hospitality, and support Guest & Senior Producer’s needs during production
- Process guest release forms, purchase orders, invoices, new vendor forms, and expense reports as needed
- Assist with research and create guest/topical briefs as requested
- Proof-read production documents and other materials on behalf of Senior Producer as requested
- Perform other administrative and production support duties and errands as needed
Skills & Experience:
- At least 2 years of experience as an administrative assistant or in a related field (e.g., Personal Assistant, Event Coordination, Travel/ Hospitality, Talent Management) is preferred
- 6 months to 1-year of experience working in a production office, on set or post-production environment preferred. General knowledge of production and post-production workflows helpful.
- Mac office environment - expert proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat required
- Working knowledge of Microsoft Sharepoint and Google Docs required
- Must be a flexible team player who thrives in a fast-paced environment where needs and priorities are subject to much revision
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills, especially the ability to write in a clear, concise, professional manner
- Ability to handle multiple assignments and complete jobs under deadline pressure
- Demonstrated ability to problem-solve and communicate in a courteous and professional manner with diverse personalities and all levels of management while maintaining the highest standards of confidentiality
- BA/BS in related field of study or equivalent experience is preferred
References Required:
- Candidates must provide 2 professional references in addition to a personal and spiritual reference. Candidates will be required to complete a proofreading skills assessment during the interview process.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A