Job Details
COORDINATOR, TOURING - INTERNATIONAL
COORDINATOR, TOURING - INTERNATIONAL
Summary
The Touring Coordinator is responsible for supporting the touring department operations by maintaining office systems, controlling department correspondence - the dissemination of tour information to all relevant departments, the maintenance of venue, artist and tour databases, conducting new and relevant research to update the databases as needed.
Category
Coordinator
Live Event / On Location Services
Project Manager
Location
Greater Nashville Area
Time Period
Full Time
Posted Date
Mar 20, 2024
Start Date
N/A
End Date
N/A
Job Description
The Touring Coordinator is responsible for supporting the touring department operations by maintaining office systems, controlling department correspondence - the dissemination of tour information to all relevant departments, the maintenance of venue, artist and tour databases, conducting new and relevant research to update the databases as needed. The touring coordinator may also be assigned various projects for the international touring department including but not limited to the creation of potential tour designs, initial drafting of potential tour offers, coordinating the tour budget development, working on tour routing and execution of venue deals for tour.
Essential Functions:
- Maintain department services & efficiencies by organizing department operations and procedures; controlling correspondence; designing filing systems; processing department supply requests; maintaining department contacts, scheduling meetings, planning and implementing department systems.
- Draft financial models for Tour Manager and Tour Director to assess financial risk associated with each venue and the potential revenue of a proposed tour. Prepare potential scaling maps and projected budgets.
- Responsible for building the routing of each assigned tour. Creating a realistic schedule for production crew to follow. Reach out to venues to compare availability to artist availability and submit routing for approval to begin execution of necessary contracts..
- Responsible for collecting, organizing, and inputting data provided by the International Operations team into database format.
- Assist with tour research, pull tour histories from internal booking system, and compile ticket price comparison and other similar research compilation comparisons as requested. Create presentations and operational reports for supervisor review and analysis.
- Liaise with potential partners, sponsors and co-promoters in an effort to maintain databases for tour contacts, venue expenses, rent deals, etc.
- May be responsible for assisting with show day credentials and parking, assisting the ticketing department, or planning and executing artist gifting and hospitality.
Required Qualifications:
- A minimum education level of: Bachelor of Arts/Sciences Degree (4-year)
- 2-4 years of related work experience
- Proficient in MS Office (Word, Excel, PowerPoint) & Adobe Acrobat
- Excellent interpersonal and customer service skills
- Strong written and verbal communication skills with an ability to take direction and work as a team towards the execution of a large scale touring event
- Knowledge of accounting principles and previous experience in building financial models
- Able to work a flexible schedule which may include nights, weekends and holidays as tour permits
- Strong analytical and organizational skills
- Positive attitude with an ability to take initiative
- Ability to deal with international partners with respect and excellent cultural sensitivity
- Foreign language ability a plus – Spanish or Korean preferred
Job Type
Full Time
Weekly Limit
N/A
Shift
Day, Evening
Attached Files
N/A