Job Details
Executive Assistant
Summary
We are looking for an Executive Assistant who reflects the innovative spirit, creative talent, production excellence, collaborative mindset and passion for great filmmaking that define Lucasfilm.
Category
Assistant
Location
San Francisco Bay Area
Time Period
Full Time
Posted Date
May 17, 2023
Start Date
N/A
End Date
N/A
Job Description
We are looking for an Executive Assistant who reflects the innovative spirit, creative talent, production excellence, collaborative mindset and passion for great filmmaking that define Lucasfilm.
Located in San Francisco, this Executive Assistant will report directly to the SVP, Franchise Content & Strategy, Story Group. Please note that this is an administrative role only.
What You’ll Do
Located in San Francisco, this Executive Assistant will report directly to the SVP, Franchise Content & Strategy, Story Group. Please note that this is an administrative role only.
What You’ll Do
- Manage calendars and travel, set and coordinate meetings, set cross-departmental planning sessions, prepare for presentations and other key events.
- Screen, roll, and prioritize incoming phone calls, mail and/or meeting requests and correspondences for the SVP.
- Interface with partners, internal executives, and filmmaker admins to coordinate meetings for the VP in a timely and efficient manner maintaining a high level of professionalism.
- Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly.
- Assist with all general administrative functions such as mailings, filing, and organization (both digital & physical).
- Track and maintain department out-of-office calendar for purpose of keeping overall department aware when travel occurs.
- Update living documents with critical information.
- Greet all guests for the department and manage their activities while on campus.
- Work closely with the other EA’s and department coordinators to schedule interdepartmental meetings as well as key office related upkeep:
- Order office supplies and keep department supply area well stocked.
- Assist in planning and coordinating department off-sites, special events, etc.
- Ensure all department IT needs are met and/or supported.
- Maintain and organize files and records (i.e., NDA’s & invoices).
- Meeting preparation including agenda prep and distribution; facilitate copies of presentations, refreshments, and clean up. Test and set up all IT needs for the room.
- Assist with any special projects as needed.
What We’re Looking For
- Bachelor's degree or equivalent experience required.
- 3+ years’ experience as an Executive Assistant within the entertainment industry, required. Agency desk experience a plus.
- Demonstrates professionalism and ability to maintain the highest level of confidentiality; this is absolutely critical in this role.
- Ability to shift priorities quickly in response to changing circumstances, remaining flexible, calm, and focused while multi-tasking at a very fast pace.
- Excellent communication skills, both written and verbal, with the ability to effectively and efficiently communicate with all levels of executive, management, staff, and talent.
- Strong note taking skills are a necessity.
- Excellent organizational and follow through skills a must.
- Ability to work independently and take ownership of special projects.
- Demonstrated ability to partner with others and build relationships; team player.
Technical Skills:
- Substantial level of technical competence on PC platform and/or Mac and a thorough knowledge of all software involved; GSuite, Word, PowerPoint, Excel. Concur a plus
- Ability to successfully navigate online to gather competitive information and industry trends.
- Quick learner who can master asset sharing platforms such as PIX and our proprietary digital asset management system.
- Keynote, Photoshop, and Final Draft experience a plus.
The hiring range for this position in San Francisco $63,304.00-$84,920.00 per year.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A