Job Details
Executive Assistant
Summary
Responsible for assisting the EVP, Head of Marketing with the day-to-day operation of the department, via a full-range of administrative support.
Category
Assistant
Location
Greater New York City Area
Time Period
Full Time
Posted Date
May 08, 2023
Start Date
N/A
End Date
N/A
Job Description
Responsible for assisting the EVP, Head of Marketing with the day-to-day operation of the department, via a full-range of administrative support.
Responsibilities:
Responsibilities:
- Manage heavy scheduling and calendar management, including coordinating a high volume of internal and external meetings, appointments, offsites, presentations, luncheons and/or dinners. Many meetings include bi-coastal participants.
- Maintain accurate contacts and team distribution lists via Outlook.
- Organize and disseminate key information to the marketing department. Compose e-mails, memos, announcements and mail for EVP and department, and respond to all inquiries in a timely manner.
- Book transportation, accommodations and reservations for domestic and international business travel. Summarize via comprehensive itineraries.
- Prepare Zoom calls and conference rooms for high profile meetings.
- Prepare, submit and file T&E reports.
- Design and update departmental documents, charts and forms via Word & Excel.
- Work closely with EAs across Paramount to collaborate, problem solve, and maintain clear channels of communication.
- Work efficiently & effectively with Paramount’s support departments, i.e. travel management, facilities, technology help desk, accounts payable, etc. to fulfill job responsibilities, building bridges and key relationships as needed.
Qualifications:
- Bachelor’s degree preferred
- Minimum of 2-3 years as an assistant to a senior-level executive, preferably in the entertainment industry.
- Adept with Mac computers and standard office equipment. Proficient in Microsoft Office software: Word, Outlook, PowerPoint and Excel.
- Professional and personable demeanor with an emphasis on composure, flexibility and discretion.
- Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organization, particularly senior levels.
- Exemplary oral and written communication skills.
- Superior organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines.
- Proven ability to act autonomously in day-to-day activities.
Hiring Salary Range: $50,000.00 - 60,000.00.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A