- Executive Assistant

Job Details

Executive Assistant


Executive Assistant

• Intermediate Level
Skills: Coordinator


The Operations & Technology Division of NBCUniversal is looking for a results-driven and detail-oriented Executive Assistant to provide administrative support to the SVP, Engineering.

Category Assistant 
Location Greater Atlanta Area
Time Period Full Time
Posted Date May 25, 2023
Start Date N/A
End Date N/A

Job Description

The Operations & Technology Division of NBCUniversal is looking for a results-driven and detail-oriented Executive Assistant to provide administrative support to the SVP, Engineering.

You would be great for this role if you have exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner.

Hybrid: This position has been designated as hybrid, generally contributing from NBCUniversal's new offices in Atlanta, GA (Doraville) a minimum of three days per week.

  • Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
  • Arrange and schedule a significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly 
  • Arranges domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
  • Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
  • Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
  • Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions. 
  • Interacts with executive IT support on behalf of executive leadership team
  • Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
  • Manages general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
  • Creates and edits presentations, agendas, spreadsheets, and reports.
  • Manage and organize executive files, physical and electronic, as required.
  • Responsible for approved communications on behalf the President, Operations & Technology
  • Participates in and supports special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.
Basic Requirements:
  • Bachelor’s degree or relevant work experience
  • 3+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules 
  • Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
  • Exemplary interpersonal skills including a professional in-person and virtual presence
Desired Characteristics:
  • Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
  • Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools, and capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
  • Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
  • Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
  • Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files