Job Details
Executive Assistant, Marketing Strategy
Executive Assistant, Marketing Strategy
Salary: $52,400 - $70,200
• Emerging Level
Summary
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude to assist the Vice President of Marketing Strategy for ABC Entertainment and Disney Television Studios.
Category
Assistant
Marketing / Advertising / Pr Services
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Feb 23, 2024
Start Date
N/A
End Date
N/A
Job Description
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude to assist the Vice President of Marketing Strategy for ABC Entertainment and Disney Television Studios. The candidate should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, zoom and e-mail, coordinating meetings, calendars, making travel arrangements, and generally being a helpful resource to the executive.
To be successful as an Executive Assistant, the candidate should be professional, polite, and attentive while also being accurate and able to multitask. They should always be prepared and responsive, willing to meet each challenge directly. Executive Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.
Responsibilities:
To be successful as an Executive Assistant, the candidate should be professional, polite, and attentive while also being accurate and able to multitask. They should always be prepared and responsive, willing to meet each challenge directly. Executive Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.
Responsibilities:
- Provide day-to-day administrative support for the VP, Marketing Strategy including, but not limited to, the following:
- Manage schedule, calendar, and meetings by providing real-time scheduling support and preventing conflicts
- Ability to tactfully manage executives’ time, multi-task and communicate clearly and effectively with all team members
- Handling office tasks, such as generating reports and presentations, setting up for meetings, and transcribe minutes from meetings.
- Screening phone calls and routing callers to the appropriate party
- Anticipate the needs of the executive to ensure their daily demands can be met
- Maintain polite and professional communication via phone, e-mail, and mail
- Greet and assist visitors.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Handle executives’ mail and shipping requests, orders supplies/materials and process invoices (when necessary)
- Schedule and manage set up for conference rooms, meetings, and video conferences as needed.
- Other admin projects as assigned
Basic Qualifications:
- 1+ years of previous administrative experience on a high-volume desk
- Knowledge of appropriate software including but not limited to: Microsoft Word, Excel, Outlook, PowerPoint, Keynote, Google Workspace, Zoom and Adobe Acrobat
- Maintain standards of strict confidentiality with respect to all matters and documents
- Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when executive is out of the office
- Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work
- Team player - willing to work with other assistants and staff at all levels in support of the marketing team
- Positive attitude and the ability to be proactive, resourceful, and flexible
Preferred Qualifications:
- Candidate should have a strong passion for entertainment and should be familiar with a variety of industry concepts, practices, and procedures, especially in marketing
- Experience in the entertainment industry, ideally in media or marketing
- Ability to troubleshoot tech issues as they arise
Required Education:
- Bachelor’s Degree or equivalent work experience
The hiring range for this position in Burbank, CA is $52,400 to $70,200 per year based on a 40 hour work week.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A