Job Details
Executive Assistant, Organizational Development & HR Project Management
Executive Assistant, Organizational Development & HR Project Management
Skills:
Coordinator
Summary
You would be responsible for the day-to-day workings of the leaders you support, a team of experts who partner with all businesses to address strategic objectives. There will be expense reports, travel planning, hundreds of phone messages, and endless calendar jockeying, but this job is very much about people.
Category
Assistant
Location
Greater New York City Area
Time Period
Full Time
Posted Date
Jan 10, 2024
Start Date
N/A
End Date
N/A
Job Description
At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented Organizational Development, HR Project Management and People Insights team, which drive strategy, alignment and change management for our company’s most important and high-profile initiatives.
This position currently reports to the SVP, Organizational Development, HR Project Management, and People Insights team and will support the VP of Organizational Development. This individual may also provide support to other team members, as needed.
What You Will Do
You’d be a key member of a dynamic, fast-paced team that serves as a center of excellence for the enterprise, leading organizational changes in all areas of our business and managing the most complex projects across HR and The Walt Disney Company. Our teams work to ensure the effectiveness of our businesses and teams while enabling our employees and leaders to bring their best every day. You would work with some of the most creative, hard-working people in the business. Join us – apply today!
You would be responsible for the day-to-day workings of the leaders you support, a team of experts who partner with all businesses to address strategic objectives. There will be expense reports, travel planning, hundreds of phone messages, and endless calendar jockeying, but this job is very much about people. The relationship you form with the executives you support is critical because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need a deep knowledge of the leadership and workings across the Disney enterprise. As the “face” of your executives within The Walt Disney Company, your professionalism, loyalty, and attitude reflect the office, and as such, are a key component to its success. Every day as an Executive Assistant is different!
On any given day, you might:
This position currently reports to the SVP, Organizational Development, HR Project Management, and People Insights team and will support the VP of Organizational Development. This individual may also provide support to other team members, as needed.
What You Will Do
You’d be a key member of a dynamic, fast-paced team that serves as a center of excellence for the enterprise, leading organizational changes in all areas of our business and managing the most complex projects across HR and The Walt Disney Company. Our teams work to ensure the effectiveness of our businesses and teams while enabling our employees and leaders to bring their best every day. You would work with some of the most creative, hard-working people in the business. Join us – apply today!
You would be responsible for the day-to-day workings of the leaders you support, a team of experts who partner with all businesses to address strategic objectives. There will be expense reports, travel planning, hundreds of phone messages, and endless calendar jockeying, but this job is very much about people. The relationship you form with the executives you support is critical because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need a deep knowledge of the leadership and workings across the Disney enterprise. As the “face” of your executives within The Walt Disney Company, your professionalism, loyalty, and attitude reflect the office, and as such, are a key component to its success. Every day as an Executive Assistant is different!
On any given day, you might:
- Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others
- Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
- Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job
- Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
- Understand the day’s priorities so you can be strategic about how you direct phone calls
- Schedule conference rooms, meetings and video chats
- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
- Handle highly confidential, sensitive information, remembering that Disney is a publicly traded company and the trust of our employees is paramount
- Draft letters and emails on behalf of your leaders
- Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are very senior in the organization
- Manage large purchase orders and vendor contracts
- Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
- Plan large, high-profile events like summits, off-sites, and team-building activities
Required Qualifications & Skills
- Polished, poised, senior-level Executive Assistant with 7 years of experience supporting senior executives within large corporate environments
- Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
- Desire to immerse yourself fully and learn all aspects of your executive’s business
- Ability to handle multiple tasks and prioritize deadlines/deliverables
- Understand and intuitively anticipate the needs and demands of executives
- Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
- A calm head and steady hand to deal with the unexpected
- “EQ” skills to build bridges, forge alliances, and encourage people to want to work with you
- Complete reliability handling confidential, and often highly sensitive information
- Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
- Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed and executives sometimes work across global time zones
- Very strong organizational skills and meticulous attention to detail
- A highly professional demeanor, positive outlook, and a can-do attitude
Preferred Qualifications
- Experience at The Walt Disney Company
- Experience working in a large public corporation
- Ability to build a trusted network with counterparts across the company
Education
- Bachelor’s degree and/or equivalent experience
The hiring range for this position in New York, NY is $80,500.00 - $107,900.00 per year based on a 40 hour work week.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A