Job Details
Executive Assistant- Studio Tour Department
Executive Assistant- Studio Tour Department
Salary: $41,307 - $76,712
• Emerging Level
Skills:
Coordinator
Summary
The Executive Assistant to the VP & General Manager is a key role responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the executive’s office.
Category
Assistant
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Mar 05, 2024
Start Date
N/A
End Date
N/A
Job Description
The Executive Assistant to the VP & General Manager is a key role responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the executive’s office. This role requires a high level of professionalism, discretion, and organizational skills, as well as the ability to interface seamlessly with internal and external stakeholders.
Your Role Accountabilities…
Schedule Coordination:
- Manage and coordinate complex calendars for the VP & General Manager and leadership team, including scheduling and confirming meetings, appointments and travel arrangements.
- Responsible for arranging & coordinating schedule(s), planning business appointments & meetings, screening calls & inquiries for VP.
- Anticipates and resolves conflicts proactively
Event Planning:
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, department events, and special functions with meticulous attention to detail.
- Responsible for creating & organizing presentations for VP. As well as sending out communication & announcements.
- Arrange special parking and access for business guests and executive visitors.
Communication and Interface:
- Draft, review and send communications on behalf of VP & General Manager and leadership team.
- Act as a liaison between the VP & General Manager and internal/external contacts, ensuring effective communication and follow-up.
- Interface with the highest levels of the company on special projects as directed.
- Prepare expense reports, arrange travel, coordinate accommodations, and reconcile P-Card.
Administrative Support:
- Prioritize emails and respond when necessary
- Answer and respond to phone calls, communicate messages and information to the appropriate person
- Maintain various records and documents
- Oversee subscriptions, office supplies, and various office support functions to maintain and efficient and organized workplace.
- Handle sensitive information with discretion and confidentiality.
- Assist assigned Manager with coordinating & assembling client gifts, as well as planning & coordinating functions for the department which may include awards, luncheons, holiday parties and other departmental functions.
Special Projects:
- Assist in the coordination and management of special projects as assigned by the VP & General Manager and leadership team
- Perform other related duties as requested and/or assigned.
Qualifications & Experience…
- Bachelor’s Degree in Business Administration or related field preferred
- Minimum of 2 years of relevant work experience required.
- Expert skills in Microsoft Word, Excel, PowerPoint and Outlook
- Must have the ability to anticipate needs of the department
- Must be able to work under strict time constraints
- Must be pro-active
- Must have excellent communication skills
- Must be flexible
- Must have calm demeanor, patience and pleasant personality as candidate will be dealing with client as well as staff issues
- Must have discretion, will be working with confidential information
Pay Range: $41,307.00 - $76,712.00 salary per year.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A