Job Details
Executive Assistant, WDI Project Management
Summary
Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? If so, then the Executive Assistant position in Project Management, Walt Disney Imagineering at The Walt Disney Company (TWDC) might be right for you!
Category
Assistant
Location
Orlando, Florida Area
Time Period
Unknown
Posted Date
Jan 31, 2024
Start Date
N/A
End Date
N/A
Job Description
Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? If so, then the Executive Assistant position in Project Management, Walt Disney Imagineering at The Walt Disney Company (TWDC) might be right for you!
This position supports one Director and a project team. You would be part of the team that manages attractions and resorts projects for TWDC. This is a temporary assignment with no guarantee of placement.
What You Will Do
Every day in this role is different! On any given day you might:
This position supports one Director and a project team. You would be part of the team that manages attractions and resorts projects for TWDC. This is a temporary assignment with no guarantee of placement.
What You Will Do
Every day in this role is different! On any given day you might:
- Thoughtfully manage complex calendars, including protecting the Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests
- Manage Travel & Entertainment expenses for your team
- Book Travel for your leader and/or team and build travel itineraries
- Coordinate onboarding/offboarding of team members
- Process and track payments to vendors using SAP
- Plan recognition and team events
- Order supplies and equipment along with other office management duties
- Prepare reports to be shared with leaders and partners
- Schedule and host Zoom meetings which could include presentation sharing
- Attend meetings to take notes as well as follow-up on action items
- Prepare professional PowerPoint Decks
- Ensure the executive is prepared for meetings and events
- Manage highly confidential correspondence and information with utmost discretion
- Work closely with the Executive on activities, projects, meetings, event planning and office logistics
Required Qualifications & Skills
Here’s what you will need to be successful in the role:
Here’s what you will need to be successful in the role:
- 5 years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
- Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
- Generally tech savvy and willing to learn new skills
- Professional and highly discreet while maintaining absolute confidentiality
- Effective communication skills, including diplomatic and professional handling of telephone and email communications
- Ability to be pro-active, resourceful, flexible, and responsible
- Ability to take initiative and anticipate needs
- Extremely well organized and attentive to detail
Preferred Qualifications
- Familiarity with construction or design (architecture, engineering, landscape)
- BIM 360 and/or Bluebeam experience
Education
- Required: High school degree or equivalent
Job Type
Full Time
Temporary
Weekly Limit
N/A
Shift
Day
Attached Files
N/A