Job Details
Executive/Personal Assistant
Summary
We are looking for an exceptionally detailed, organized, professional, and fashionable Executive Assistant to help support our CEO. The perfect candidate is someone who can perform a variety of administrative duties including making travel and meeting arrangements, preparing reports, ordering supplies, taking notes, and working with vendors as needed.
Category
Assistant
Location
Greater Los Angeles Area
Time Period
Full Time
Posted Date
Feb 22, 2024
Start Date
N/A
End Date
N/A
Job Description
We are looking for an exceptionally detailed, organized, professional, and fashionable Executive Assistant to help support our CEO. The perfect candidate is someone who can perform a variety of administrative duties including making travel and meeting arrangements, preparing reports, ordering supplies, taking notes, and working with vendors as needed. The ideal candidate should have excellent oral and written communication skills as well as superb organizational skills with G-Suite. We are searching for the type of person that is always carrying a notebook ready to take notes, one who possesses a strong sense of urgency, and enjoys a fast paced work load. They don’t wait for solutions to be spelled out - they are resourceful and creative in finding their own solutions. No task is too small or too big.
HOW YOU’LL SPEND YOUR TIME:
HOW YOU’LL SPEND YOUR TIME:
- Managing personal and business calendar, appointments and events.
- Running personal errands, store pick ups, conducting research, restaurant and travel reservations, including preparation of detailed itineraries
- Procuring gifts, and other difficult to find items.
- Coordination, scheduling and managing maintenance, repair and renovation projects.
- Managing inventories and procurement of necessary supplies.
- Oversight of the operation and maintenance of household technology systems and networks.
- Performing technical troubleshooting and coordinating with specialists for repair.
- Negotiating contracts with service providers, vendors, and suppliers.
- Nurturing and maintaining vendor relationships and ensuring quality services.
- Project managing ongoing and special tasks and ensuring work gets done and deadlines are met
- Managing and initiating communication with internal and external stakeholders
- Liaising and coordinating with various departments and external business contacts with discretion and confidentiality
- Coordinating public outings, events, and private/personal scheduling
- Anticipating and preparing for meeting needs; taking and retaining of meeting notes
WHAT YOU HAVE:
- 3+ years of experience supporting a high level executive; preferably within the entertainment industry
- Ability to be flexible, collaborative, and efficiently multitask in a fast-paced environment
- Strong organizational skills and extremely high attention to detail
- Ability to maintain confidentiality of sensitive issues, and be a problem solver
- Ability to think critically in the moment to effectively perform unfamiliar tasks quickly
- Willingness to go above and beyond; drive for results
Compensation: $33 to $38 per hour
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A