- Executive Search Coordinator

Job Details

Executive Search Coordinator


Executive Search Coordinator

Salary: $50,000 - $65,000
• Emerging Level


Are you looking to work in a dynamic recruiting environment at a top-tier media company? NBCUniversal is hiring a high-performing Coordinator who will support NBCUniversal’s Executive Search team.

Category Coordinator  HR/Recruiting/Staffing 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Mar 04, 2024
Start Date N/A
End Date N/A

Job Description

Are you looking to work in a dynamic recruiting environment at a top-tier media company? NBCUniversal is hiring a high-performing Coordinator who will support NBCUniversal’s Executive Search team. Our team is a hard-working, fun, energetic, and deeply engaged group focused on recruiting top senior-level talent to NBCUniversal, across the entire enterprise, including TV & Streaming (Entertainment, News, Sports, Peacock, DTC), Filmed Entertainment, Animation, Destinations & Experiences, Consumer Products, and Corporate, among others. Our people are our greatest asset, so we have an incredibly important job of identifying, recruiting, and hiring a diverse mix of exceptional executives. Executive Search partners closely with internal clients (business and HR leaders) and external candidates in helping to create a memorable, smooth, and impactful interview process and overall positive candidate experience. Additionally, the team provides talent-related insights and expertise, including external mapping, competitive market analysis, organizational/leadership intelligence, and pro-active pipelining to support succession and talent planning needs. We are looking for a Search Coordinator to join our team and help us deliver best-in-class talent advisory services throughout NBCUniversal.

Position Overview

The Executive Search Coordinator directly supports the West Coast Vice President, Executive Search and Director, Executive Search in the day-to-day operations of the Los Angeles office. This responsibility includes managing senior and C-level candidates through a best-in-class search process, coordinating schedules with internal leaders and stakeholders, managing day-to-day database upkeep and reporting, and supporting our broader search efforts globally. 

The ideal candidate will possess strong project management skills, the ability to execute 5-star customer service, and exceptional presentation, oral, and written skills. We are looking for someone who will exercise excellent judgment, have a keen sense of collaboration, can quickly adapt to change, and be able to function in a fast-paced and agile environment. Our work involves large amounts of sensitive data capture and knowledge-sharing at the executive level, requiring a high level of integrity, diligence, and attention to detail and accuracy.

We like working with people who take a proactive problem-solving approach, think ‘outside-the-box,’ and who take great pride in their work. You’ll help us to provide an amazing candidate experience to all!

  • Own the scheduling process for candidates and hiring managers to ensure a smooth interview experience, including constructing interview itineraries, arranging travel, reserving interview rooms, acting as the primary point-of-contact, etc.
  • Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned.
  • Manage candidate tracking in corporate applicant tracking system and Executive Search content management system.
  • Assist in the research/sourcing process, including daily data entry into content management systems.
  • Draft and post role descriptions, ensuring compliance standards are met.
  • Own the New Hire On-Boarding Process including preparation of offer letters and contracts, initiating background checks, and communicating with clients and new hires to ensure a seamless on-boarding experience.
  • Provide calendar management, travel booking, expense reporting, and other administrative support.
  • Collaborate with the Coordinators in our New York and London offices on reporting and group best practices.
  • Support other team members across the Executive Search organization as needed.
  • Own special projects, as assigned.
  • Partner with larger NBCU Talent organization (Talent Acquisition, Talent Development, DEI, etc.) on project specific assignments and general collaboration.
Basic Requirements:
  • Minimum 1 year of experience in an administrative role in a fast-paced and high-volume office environment.
  • Proven working experience with Microsoft Office Suite, specifically with Outlook, PowerPoint, and Excel.
Desired Characteristics:
  • Direct experience and/or strong interest in Executive Recruiting a plus.
  • Passion for the entertainment and media industry is a big plus.
  • Accustomed to problem solving issues for clients/customers and be willing and able to handle a “Fast and Furious” workflow (paperwork/administrative/data entry).
  • Successful candidates should possess a natural, yet professional ease at working with and relating to the needs of clients and partners in a fast-paced, ever-changing environment.
  • Candidates should have exceptional communication skills, with the professional savvy of communicating at all levels.
  • Extremely flexible, highly organized, eager to learn, and able to easily shift priorities.
  • Possess a proactive mindset, with exceptional follow-through and attention to detail.
  • Candidates should be comfortable and willing to take on administrative duties, heavy workflow processing, as well as work with clients to problem-solve issues.
  • Strong business ethics, including the ability to work in a highly confidential workspace.
  • Bachelor's degree is preferred.
Additional Requirements:
  • Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Salary range: $50,000 - $65,000. 

Job Type Full Time 
Weekly Limit N/A
Shift Day
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