Job Details
Legal Coordinator, MTV
Summary
We're currently seeking a dedicated individual to provide administrative support to the Business & Legal Affairs department for the MTV Entertainment Group! In this role, you'll play a crucial part in ensuring the smooth operation of our department, which focuses on scripted, digital, and studio productions. This is a hybrid position, requiring at least two days per week in our New York, Times Square office.
Category
Assistant
Coordinator
Location
Greater New York City Area
Time Period
Full Time
Posted Date
Feb 12, 2024
Start Date
N/A
End Date
N/A
Job Description
We're currently seeking a dedicated individual to provide administrative support to the Business & Legal Affairs department for the MTV Entertainment Group! In this role, you'll play a crucial part in ensuring the smooth operation of our department, which focuses on scripted, digital, and studio productions. This is a hybrid position, requiring at least two days per week in our New York, Times Square office.
- Provide primary support to multiple attorneys on the East Coast, including all aspects of their workday, and assist West Coast attorneys on an as needed basis
- Coordinate internal and external meetings and conference calls, both regularly scheduled and special-purpose, including coordinating booking conference rooms and IT support
- Organization of project files and related information, including uploading to and searching in department document databases
- Manage Outlook calendar and contacts, including project contact lists and calendars
- Schedule internal and external meetings, lunches, events etc.
- Oversee and schedule all business related travel, including hotels, flights, transportation and events
- Prepare and submit travel and expense reports
- Establish and maintain relationships with internal departments and external parties
- Organize department specific events
- Research and prepare materials and charts for specific projects
- Answer, screen and direct phone calls
- Format time-sensitive documents where attention to detail is key
- Draft documents using basic templates
- Draft emails and manage document distribution and requests
- Filing, copying and creating folders and binders
- Prepare information, agendas and materials for meetings
- Assist with the creation of both internal and external presentations, which may be via Excel or PowerPoint
- Option and other production related tracking
Basic Qualifications
- 3 years of administrative experience, preferably in a legal setting
- High proficiency with PC and Microsoft software including, Outlook, Word, Excel and PowerPoint
- Exceptional organizational skills and attention to detail
- Excellent written, verbal, and interpersonal skills with the ability to interface with senior management, staff, other administrators, and external parties
Additional Qualifications
- Passion for the business and/or legal side of the entertainment industry
- Excellent multi-tasking skills and ability to prioritize and deliver under tight deadlines in a calm manner
- Ability to problem solve and troubleshoot
- High degree of integrity and ability to maintain a high level of confidentiality
- Self-motivated
Hiring Salary Range: $22.60 hour - $28.85 hour.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day
Attached Files
N/A