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Job Details

Office Assistant

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Office Assistant

• Emerging Level
Skills: Coordinator

Summary

The Office Assistant will work in partnership with and under the direction & guidance of the Executive Assistant & Executive Office Manager to provide administrative and personal support to the Chairman of Universal Filmed Entertainment Group.

Category Assistant 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Mar 22, 2023
Start Date N/A
End Date N/A

Job Description

Essential Responsibilities:
  • Handle research for important and high-volume gifting for high profile clientele
  • Complete administrative tasks such as ordering office materials re-stocking necessities and updating and maintaining rolodex
  • Run errands for the office and anything related to gifting, on or off the lot
  • Handle office duties such as incoming mail/packages and booking conference rooms and IT support for in-office meetings
  • Send thank-you notes via Paperless Post
  • Order and coordinate meals for in-office meetings and on location when needed
  • Create drive-on passes for guests
  • Interact with personnel across all divisions of Universal Pictures, including production, marketing/publicity, distribution, business affairs, communications, Focus Features, and DreamWorks Animation.
Qualifications
  • Bachelor’s degree or higher
  • Minimum 1 year of demonstrated successful organizational skills and the ability to prioritize in an Assistant role
  • Minimum 1 year experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
  • Ability to establish and maintain good working relationships with individuals within Universal and in the business community
Desired Characteristics:
  • High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
  • Extreme attention to detail and organizational skills
  • Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
  • Strong sense of urgency
  • Impeccable communication skills and the contextual understanding necessary to assess a high volume of scheduling requests efficiently
  • Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office
Additional:
  • Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
Salary range: $40,000-52,000

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files
N/A