- Operations Assistant Manager

Job Details

Operations Assistant Manager


Operations Assistant Manager

• Emerging Level


Reporting to the Director of Operations, the Operations Assistant Manager is a core member of our Operations team, and leads Production Management for SFFILM’s Doc Stories program (November 2-5) as well as any Special Presentation throughout our Fall season.

Category Assistant  Live Event / On Location Services  Production Manager 
Location San Francisco Bay Area
Time Period 3 Months
Posted Date Sep 06, 2023
Start Date Sep 25, 2023
End Date Dec 15, 2023

Job Description

Reporting to the Director of Operations, the Operations Assistant Manager is a core member of our Operations team, and leads Production Management for SFFILM’s Doc Stories program (November 2-5) as well as any Special Presentation throughout our Fall season. This role will support general operations and administrative needs for theater operations, events, volunteer management, and other areas of Operations, and is an excellent opportunity for a highly organized, logistical thinker with early-career events or production experience who is looking to grow their knowledge of film festival operations and specifically production management.

This role will also assist with operational needs for our SFFILM Awards Night (December 4), which may include supporting production needs as well as administrative tasks, and will support preparations for the 2024 SFFILM Festival.

This position is expected to provide on-site support for all of SFFILM’s Fall programs in venues across the San Francisco Bay Area, and to work in accordance with in-office requirements as determined by organization-wide and department policies.

This is a full-time temporary role. This role will have some overtime expected with the highest concentration around Doc Stories (November 2-5) and SFFILM Awards Night (December 4.)

This is a temporary role starting September 25 and lasting through December 15. The position is full-time, 40 hours per week with an hourly rate of $22 per hour.

  • Lead production management for all SFFILM fall events, including managing inventory, scheduling load in and load outs, supervising Production Assistants, and working across departments to ensure Production Assistance Request Forms are accurate
  • Manage SFFILM inventory, ensuring office storage is organized and inventory tracking documents are updated
  • Manage Production budget lines, track and submit all payments and expenses
  • Work closely with members of the Operations and Development team on equipment rentals and donations, including managing deliveries and pickups, as well as dropoffs and storage
  • Support the execution of badge printing and signage ordering and installation
  • Support execution of all parties and receptions at SFFILM Doc Stories, including Doc Stories Brunch, Kickoff Party, and additional small receptions, both in advance and onsite (for example, pre-event venue research and vendor outreach, and on-site guest check in and staff management)
  • As a member of the Operations team, work onsite at all SFFILM screenings as needed (for example, acting as a venue manager, production assistant, green room manager, etc.)
  • Support volunteer coordination during fall programs, including pre-event volunteer communication and onsite volunteer training and supervision
  • When applicable, manage SFFILM virtual programs, with a focus on researching and updating the applications used for streaming programs
  • Support the Operations team with Awards Night planning, with an expectation of supporting production needs during the event
  • Support preparation for the 2024 SFFILM Film Festival, including updating job descriptions for Operations roles, attending site visits, and other tasks as needed
  • Support administrative needs for the Operations department, including meeting scheduling, note taking and other tasks as needed
  • Create a written wrap-report and summary of all necessary timeline info
  • 2+ years experience in production/logistics coordination of varying size, budget, and scope
  • Highly organized, logistical thinker
  • Comfortable with the heavy lifting and labor inherent in loading in and out festival sites
  • Experience managing production staff
  • Ability to handle multiple tasks simultaneously, to prioritize effectively, and to respond to last-minute requests
  • Experience working in a non-profit professional environment
  • Experience with film festivals is a plus
  • Possess great energy and efficiency and a cooperative spirit
  • Be friendly, welcoming and comfortable interacting with people with vastly different backgrounds and roles
  • Must be proactive, communicative, and able to work with minimal supervision and a limited budget
  • Comfort in Google Drive, FileMaker, and Basecamp a plus
  • This position must have a valid drivers license and no significant driving violations; the role requires operating an SFFILM vehicle, and thus being eligible for SFFILM insurance coverage.

Job Type Full Time  Temporary 
Weekly Limit N/A
Shift Day, Evening
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