Productions.com - People & Talent Coordinator

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Job Details

People & Talent Coordinator

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People & Talent Coordinator

• Emerging Level
Skills: Hr/Recruiting/Staffing

Summary

Being the first point of contact to support and serve employees on People and Culture issues and activities including managing the internal P&C email and responding to employee requests and questions. Although we are a flexible remote first work environment, this role is sometimes in person and must be located in Toronto, ON.

Category HR/Recruiting/Staffing 
Location Toronto, ON, Canada
Time Period Full Time
Posted Date Jan 22, 2024
Start Date N/A
End Date N/A

Job Description

We're looking for a talented People & Talent Coordinator - come join our team!

People Responsibilities
  • Being the first point of contact to support and serve employees on People and Culture issues and activities including managing the internal P&C email and responding to employee requests and questions
  • Maintaining employee information in our HRIS (Bamboo HR) and ensuring data is accurate and up to date i.e. salary, sick days, vacation days, reporting structure etc.
  • Organizing and leading the company onboarding process by hosting new hire orientation, tracking the completion of all required documentation
  • and communication of new hire announcements
  • Ensuring new employees complete the required training under the Health and Safety Act & AODA training
  • Ensuring employee files are up to date and new paperwork is being filed regularly and in compliance with legislative requirements and internal Guru procedures
  • Supporting the contract process by tracking all employee agreements and communicating with internal stakeholders on action items and outstanding deliverables and providing support on amendments as required
  • Administering employee benefits including enrollment, changes, termination and answering any employee benefits related questions
  • Managing the off-boarding process by updating HRIS, payroll and benefits and overseeing the exit interview process by sending the survey, capturing the feedback and highlighting any trends
  • Conducting exit interviews for resignations and escalating any trends and/or concerns through quarterly Exit Dashboard analysis
  • Providing ongoing support with internal People and Culture activities such as administering residency documentation, tracking spreadsheets, providing letters of employment, letters for immigration purposes etc.
  • Being a member of Guru’s Joint Health & Safety Committee (JHSC), Social Committee, Guru Gives and providing behind the scenes leadership for social events and activities
  • Participating in various HR projects and initiatives as required
  • Other duties as required
Talent Responsibilities
  • Assist driving and managing all recruitment efforts and processes
  • Assist conducting full cycle recruitment for all studio positions (artist, production, corporate and management roles) 
  • Work closely with and support Head of Talent Acquisition to load balance open roles
  • Analyze resumes, demo reels and portfolios for superior skill and send vetted applications to the Head of Talent Acquisition so, once mutually vetted, it can be shared with designated Hiring Managers for review 
  • Schedule and conduct pre-screening interviews for open positions, and ensure applicants receive an exceptional Guru experience 
  • Schedule interviews of vetted and pre-screened candidates with Hiring Managers
  • Communicate and liaise with Hiring Managers and applicants from point of application to employment
  • Send candidate offer letters
  • Notify appropriate internal staff of any new acceptances/hires across all departments
  • Create new hire tickets for incoming Corporate staff when necessary
  • Ensure to maintain updated the candidate database with active and passive applicants in an Applicant Tracking System (ATS) - BambooHR and within the company’s internal system
  • Maintain the importance of diversity and inclusion during the recruitment process, and work with the Head of Talent Acquisition and VP of People & Culture for improvements
  • Review and update current job descriptions, making recommendations for improvements to attract qualified candidates 
  • Support Head of Talent Acquisition with school visits / tours / Guru open house as applicable in a remote or in-person work environment 
  • Along with Head of Talent Acquisition, act as Guru ambassador at campus, industry events & fairs, attend with knowledge of Guru's upcoming hiring needs (remote and in-person events) 
  • Track incoming referrals, and work with People & Culture and Talent Acquisition to manage studio referral process
Assist Head of Talent Acquisition in other talent acquisition duties as required
Requirements
  • 1 – 2 years of relevant experience
  • Understanding in Google Suite (Gmail, Docs, Sheets) and HR tools (HRIS, ATS, LinkedIn Talent Solutions, scheduling/time tracking)
  • Exceptional attention to detail and time management
  • Ability to handle sensitive information with discretion, by maintaining a high degree of discretion and confidentiality
  • Excellent communication, presentation, facilitation, and interpersonal skills
  • Team player with strong prioritization, time management, and organization skills
  • Ability to work within a quickly changing, high pressure environment and with a great deal of ambiguity
  • Although we are a flexible remote first work environment, this role is sometimes in person and must be located in Toronto, ON
  • Previous HR experience in the animation industry considered an asset

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files
N/A