Job Details
Production Assistant, 6 Month Fixed-Term
Production Assistant, 6 Month Fixed-Term
Summary
The Production Assistant will be expected to provide a high level of production and administrative support for Disney’s self-produced shows.
Category
Assistant
Casting
Live Event / On Location Services
Production Assistant
Location
London, United Kingdom
Time Period
6 Months
Posted Date
Nov 17, 2023
Start Date
N/A
End Date
N/A
Job Description
The Production Assistant will be expected to provide a high level of production and administrative support for Disney’s self-produced shows.
The Opportunity an d Responsibilities
Auditions/Casting/Offers/Contracts
The Opportunity an d Responsibilities
Auditions/Casting/Offers/Contracts
- Assist in securing audition and rehearsal space for new/existing productions in a timely fashion and within budget.
- Liaise with Casting Director and arrange open calls and auditions as required. Managing audition logistics - audition space/pianists/SM’s.
- Accurate logging and update on offers.
- Draft, arrange and distribute contracts for cast, crew and orchestra and track full execution of these agreements.
- Creatives/Associates show watch scheduling (re-cast).
Children – Casting and Welfare
- Liaise with Children’s Casting Director/Organizer.
- Draft cast offers and contracts for all children.
- Manage admin for children with each Head Chaperone.
- Regular contact with the children backstage and check-ins with them/chaperone team.
- Close collaboration with tour children’s administrator for all children’s admin/licences/schedules.
- Travel and accommodation for children on tour and as required for London productions.
- Creation of children’s performances schedules and distribution of same to parents/creatives/tech teams and theatre staff as required.
- Chaperone licence not mandatory but valuable for emergencies.
Administrative
- Administrative support for all members of the Production Department.
- Help maintain effective filing systems and other systems for the Disney Production Office.
- Organise and minute regular production meetings and other meetings as required.
- Manage the Company HR, Right to Work, and Immigration records and ensure they are up to date.
- Oversee and update the internal show schedule calendar.
- IT support liaison between Production Office, Show Crew and Disney IT.
- Produce and distribute schedules, employee starter forms and welcome packs for all new production cast, musicians, and staff Maintain and distribute a UK One Liner of key dates and events on all productions.
- Attend and minute appraisal, disciplinary, and grievance meetings as required.
Travel and Accommodation
- Manage and execute travel itineraries, accommodation and travel for all cast, creative and production staff in the UK and Internationally.
- Work closely with US contacts – book all travels for visiting creatives and VIPs.
- Book majority of travel for crew load in/load outs on the tour (with technical assistant).
- Book majority of travel and hotels for the children on tour.
- Compile and send out travel itineraries.
Production Specific Administration
- Obtain programme biographies and photos from creative team and cast members and liaise with Marketing Dept on the creation of the programme.
- Respond to patron complaints and special requests and track progress of same.
- Produce and distribute schedules, employee starter forms and welcome/touring packs.
- Produce and distribute script and scores with Stage Management and Production Supervisors.
- Liaise with venue(s) for external events/scheduling if required.
- Work with legal team on drafting of vendor, associate, freelancer, and creative agreements.
- Assist production team on the set up and running of any workshops for potential new titles.
Marketing and Events
- Aid with all live, promotional, educational, charitable events, launches and any press activity. Attend as required.
The Experience We Require From You
- Previous experience in a busy administrative role
- Experience of supporting a team, including travel and diary management
- Theatre experience
- Ability to work to tight deadlines in a fast and dynamic environment.
- Attention to detail with an organized approach.
- Strong team player, dealing with staff at all levels in a calm and professional manner
- MS Word, PowerPoint, Excel, Outlook
Additional Information
- Normal working hours apply but out of hours work will be expected as necessary and can also include evenings and weekends.
- This is a 6-month FTC
Job Type
Full Time
Temporary
Weekly Limit
N/A
Shift
Day
Attached Files
N/A