- Production Assistant, 6 Month Fixed-Term

Job Details

Production Assistant, 6 Month Fixed-Term


Production Assistant, 6 Month Fixed-Term

• Emerging Level


The Production Assistant will be expected to provide a high level of production and administrative support for Disney’s self-produced shows.

Category Assistant  Casting  Live Event / On Location Services  Production Assistant 
Location London, United Kingdom
Time Period 6 Months
Posted Date Nov 17, 2023
Start Date N/A
End Date N/A

Job Description

The Production Assistant will be expected to provide a high level of production and administrative support for Disney’s self-produced shows.

The Opportunity an d Responsibilities

  • Assist in securing audition and rehearsal space for new/existing productions in a timely fashion and within budget.
  • Liaise with Casting Director and arrange open calls and auditions as required. Managing audition logistics - audition space/pianists/SM’s.
  • Accurate logging and update on offers.
  • Draft, arrange and distribute contracts for cast, crew and orchestra and track full execution of these agreements.
  • Creatives/Associates show watch scheduling (re-cast).
Children – Casting and Welfare
  • Liaise with Children’s Casting Director/Organizer.
  • Draft cast offers and contracts for all children.
  • Manage admin for children with each Head Chaperone.
  • Regular contact with the children backstage and check-ins with them/chaperone team.
  • Close collaboration with tour children’s administrator for all children’s admin/licences/schedules.
  • Travel and accommodation for children on tour and as required for London productions.
  • Creation of children’s performances schedules and distribution of same to parents/creatives/tech teams and theatre staff as required.
  • Chaperone licence not mandatory but valuable for emergencies.
  • Administrative support for all members of the Production Department.
  • Help maintain effective filing systems and other systems for the Disney Production Office.
  • Organise and minute regular production meetings and other meetings as required.
  • Manage the Company HR, Right to Work, and Immigration records and ensure they are up to date.
  • Oversee and update the internal show schedule calendar.
  • IT support liaison between Production Office, Show Crew and Disney IT.
  • Produce and distribute schedules, employee starter forms and welcome packs for all new production cast, musicians, and staff Maintain and distribute a UK One Liner of key dates and events on all productions.
  • Attend and minute appraisal, disciplinary, and grievance meetings as required.
Travel and Accommodation
  • Manage and execute travel itineraries, accommodation and travel for all cast, creative and production staff in the UK and Internationally.
  • Work closely with US contacts – book all travels for visiting creatives and VIPs.
  • Book majority of travel for crew load in/load outs on the tour (with technical assistant).
  • Book majority of travel and hotels for the children on tour.
  • Compile and send out travel itineraries.
Production Specific Administration
  • Obtain programme biographies and photos from creative team and cast members and liaise with Marketing Dept on the creation of the programme.
  • Respond to patron complaints and special requests and track progress of same.
  • Produce and distribute schedules, employee starter forms and welcome/touring packs.
  • Produce and distribute script and scores with Stage Management and Production Supervisors.
  • Liaise with venue(s) for external events/scheduling if required.
  • Work with legal team on drafting of vendor, associate, freelancer, and creative agreements.
  • Assist production team on the set up and running of any workshops for potential new titles.
Marketing and Events
  • Aid with all live, promotional, educational, charitable events, launches and any press activity. Attend as required.
The Experience We Require From You
  • Previous experience in a busy administrative role
  • Experience of supporting a team, including travel and diary management
  • Theatre experience
  • Ability to work to tight deadlines in a fast and dynamic environment.
  • Attention to detail with an organized approach.
  • Strong team player, dealing with staff at all levels in a calm and professional manner
  • MS Word, PowerPoint, Excel, Outlook
Additional Information
  • Normal working hours apply but out of hours work will be expected as necessary and can also include evenings and weekends.
  • This is a 6-month FTC

Job Type Full Time  Temporary 
Weekly Limit N/A
Shift Day
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