Job Details
Production Coordinator
Summary
The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s). Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans.
Category
Coordinator
Production Coordinator
Location
Miami/Fort Lauderdale Area
Time Period
Full Time
Posted Date
Jan 08, 2024
Start Date
N/A
End Date
N/A
Job Description
The Production Coordinator plays an important role in the successful day-to-day operations of their assigned show(s).
Job Duties:
Job Duties:
- Support Production Manager with management of show costs by efficiently controlling expenses and preparing financial plans.
- Handle relationships with vendors; including vendor vetting, facilitating contract terms, and payment inquiries.
- Timely management of show expenses includes processing invoices, handling p-card transactions, ensuring proper expense coding, reviewing monthly actuals, and assisting with pacing reports.
- Tracks orders & deliveries according to deadlines.
- Responsible for maintaining purchasing logs for show.
- Liaise with finance on information and requirements to process payments.
- Build a budget for projects assigned by the Production Manager.
- Ensure proper legal documentation, including independent contractor agreements, appearance, location, and logo releases for in-studio and on-the-field services.
- Responsible for researching & coordinating the rental of equipment, locations, items, and any other show needs.
- Assist with the coordination of production requests such as booking cameras, catering, location, transportation, etc.
- Create and coordinate production calendars for remotes and special events.
- Create Support Central requests for all onboarding needs.
- Handle HR and Security requests for guests coming to Telemundo Center.
- Create and coordinate COVID-19 testing scheduling for staff and all guests coming to any shows.
- Occasionally coordinate and assist with other entertainment shows/specials as needed.
- Tracks cost for travel on productions.
- Responds to and resolves problems or questions relating to production ensuring the most cost-effective solution; escalate issues to Production Manager as needed.
- Booking travel arrangements for talent and special guests as needed.
Qualifications
Basic Requirements:
Basic Requirements:
- Minimum of 2 years of experience in production, event coordinating, and office management.
- Bachelor's Degree or equivalent of experience and/or additional education.
- Must be fully fluent in English and Spanish (both written and verbal)
- Proficient in Microsoft 365 with particular emphasis and mastery of Excel
- Must possess excellent customer service skills and have a willingness to work as a team player.
Desired Characteristics:
- Ability to work independently.
- Ability to work in a fast-paced environment and adjust to last-minute changes.
- Must be proactive and creative in seeking out solutions to challenges that arise with each project.
- A self-starter with excellent communication skills, organization, and a professional demeanor.
- Strive to finish any task assigned no matter how difficult the circumstance.
- Ability to work well under deadline pressure and be able to juggle many projects simultaneously.
- Excellent interpersonal skills and attention to detail.
- Must be proactive and creative.
Additional Requirements:
- This position has been designated as a hybrid, generally contributing from the office a minimum of three days per week.
- Willingness to travel with short notice and on weekends.
- Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment.
- Must be willing to work in the greater Miami, Florida area.
- Must be 18 years or older.
- Must have a valid driver’s license.
- Must have unrestricted work authorization to work in the United States.
- Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program.
Job Type
Full Time
Weekly Limit
N/A
Shift
Day, Evening
Attached Files
N/A