- VFX Coordinator (PH)

Job Details

VFX Coordinator (PH)


VFX Coordinator (PH)

Salary: $51,237 - $66,306
• Emerging Level


Ability to effectively handle multiple projects and responsibilities under pressure with minimal supervision is essential. Working knowledge of VFX or Animation Production/Post Production and understanding of technical terms and processes required.

Category Animation  Production Coordinator  Special Effects 
Location Greater Los Angeles Area
Time Period Full Time
Posted Date Aug 02, 2023
Start Date N/A
End Date N/A

Job Description


Department Support (Meetings/Scheduling/Expenses/Travel):
  • Organize & schedule meetings, on-site visits, and demos with vendors, freelance production crew, and technology companies
  • Attend all pertinent meetings, take detailed notes and follow-up on select action items
  • Maintain notes databases, keep records up to date and track all outstanding items for next steps
  • Process drive-ons and walk on for visitors
  • Prioritize & coordinate calendars and ensure Executives have prep time for critical projects & meetings
  • Serve as Anim-VFX P-card delegate in Concur
  • Upload receipts, fill in expense information, and submit charges for approval before deadline (mid to end of month)
  • Assigned as travel submission delegate for Anim-VFX team, assist with travel booking for productions as needed
  • Submit all new user access request forms for VFX/Animation production crew & executive new hires as requested
  • Submit all deactivation request forms for VFX/Animation production crews wrapping
  • Acts as liaison for onboarding new VFX/Animation production crew members and the transition from production to post
  • Partner with post production to facilitate office/remote set-up, lot access, travel booking, Covid testing procedures, security guidelines, etc.
  • Act as liaison to productions regarding space management, parking, structural changes, and issues
  • Support the creation of best practices policies and promote their implementation with the VFX and Animation teams
  • Maintains all templates & forms to remain current with any new Marvel standards and regulations
  • Update and maintain Marvel’s VFX & Animation Confluence page
  • Work with Executives, on continuing to evolve databases for the best use by current productions as well as for the purpose of historical production archive and analysis
  • Act as outward facing VFX & Animation resource of information flow for all productions
  • Researches new tools and technologies that could improve our workflows and enhance our quality of work
  • Troubleshoots technical issues as they arise, working with IT and technical support teams to find and implement solutions
  • Attend all technology monthly meetings & take detailed notes, in order to flag/resolve universal issues and resolutions for all productions
  • Assists with video conferencing and reviews
  • Help with review driving as needed, utilizing different review tools: RV, cinesync, Syncsketch, Clearview, etc.
Physical Assets:
  • Manage production databases to track the status and location of all VFX physical assets
  • Assist each feature production in receiving all requested VFX physical assets
  • Assess condition of physical assets to determine when items need to be decommissioned and re-purchased
  • Ensure all VFX physical assets are serviced and in good working order
  • Visit Chatsworth Warehouse when needed, to find or organize VFX physical assets
Digital Asset Management:
  • Coordinate with the Digital Asset Management department to answer questions and offer support for both current & archived projects
  • Facilitate file uploads, downloads & transfers for various digital asset requests
Talent & Vendor Availability:
  • Maintain database (resumes, availability, and reel library) for VFX/Animation talent and all VFX/Animation vendors globally
  • Tracks vendor security assessments and statuses in conjunction with the content security team
Marketing & Publicity:
  • Field marketing submissions and requests along with the production crew/marketing coordinator
  • Assist with all TV spot requests, liaising with the marketing team directly to send all pertinent files as needed
  • Track all upcoming marketing deadlines, add details to the calendar and flag any urgent needs to Executives
  • Assist Executives with all awards submissions, including: Academy Awards, VES, ASIFA/The Annie’s, AACTA, BAFTA, etc.
  • Research and gather information on industry events and awards and shares findings with team members.
Vendor Appreciation (Posters & Letters):
  • Request vendor shot/poster totals from VFX PAs and submit poster orders to post production
  • Update and maintain poster shipping guides for VFX crews
  • Draft and print vendor letters on cardstock.
  • Coordinate vendor poster and letter signings with VFX Production Managers and Executive Assistants, along with follow-up.
  • Order FedEx shipping supplies, create shipping labels (along with necessary international commercial invoices) and package/ship out posters & letters
  • Help with production wrap for all previously completed projects
  • Maintain all wrap procedure documentation to stay up to date with most current Marvel standardization
Basic Qualifications:
  • 2+ years of experience in VFX and/or Animation
  • Must be a team player, proactive and solution oriented
  • Strong written and verbal communication skills
  • Superior skill set in organization, problem-solving, time-management, multi-tasking, and operating in a deadline-driven environment
  • Ability to effectively handle multiple projects and responsibilities under pressure with minimal supervision is essential
  • Excellent interpersonal skills and ability to maintain a calm and positive attitude in high-pressure situations
  • Computer Skills: Mac skills required; proficiency in Microsoft Word, Excel, Filemaker, Cinesync Pro, and Shotgrid. Experience with Signiant and 5th Kind is preferred
  • Working knowledge of VFX or Animation Production/Post Production and understanding of technical terms and processes required
The hiring range for this position is $51,237.15 to $66,306.90 per year in California. 

Job Type Full Time 
Weekly Limit N/A
Shift Day
Attached Files