Job Details
Executive Assistant II
Summary
Warner Bros. Pictures seeks an Executive Assistant for the Animation department. Looking for an eager assistant with a passion for storytelling and animation to provide administrative and creative support to the SVP, Production, and Creative Executive.
Category
Assistant
Location
California
Time Period
Full Time
Posted Date
N/A
Start Date
N/A
End Date
N/A
Job Description
Req ID: 180401
The Job
Warner Bros. Pictures seeks an Executive Assistant for the Animation department. Looking for an eager assistant with a passion for storytelling and animation to provide administrative and creative support to the SVP, Production, and Creative Executive.
The Daily
Warner Bros. Pictures seeks an Executive Assistant for the Animation department. Looking for an eager assistant with a passion for storytelling and animation to provide administrative and creative support to the SVP, Production, and Creative Executive.
The Daily
- Arranges executives’ calendars, schedules meetings, independently or as directed.
- Answers phone, screens, logs and roll calls.
- Tracks samples, submissions and incoming material for all current development projects.
- Tracks talent database and competitive development.
- Tracks talent availabilities with agencies and management companies.
- Prepares and tracks deal memos for talent and correspond with appropriate Legal departments.
- Prepares and coordinates all material for teleconference sessions.
- Greets clients, talent, creative staff and executives.
- Prepares and submits expense reports.
- Maintains various files, records, indexes and logs. Makes photocopies of reports, documents and other materials.
- Orders supplies.
- Audits, codes and processes invoices.
- Performs various researches.
- Performs other related duties and projects as assigned.
- Coordinates/arranges travel and hotel accommodations (International or Domestic)
The Essentials
- 1-2 years previous experience as a production assistant, trainee or assistant at a studio/production company/agency/management company strongly preferred.
- Interest in animation.
- Interest in development/writing.
- High School Diploma or equivalent required.
- Bachelor’s degree preferred.
- Typing: 30 wpm.
- Preferred: Proficient in organizational tools (Microsoft, Google, Apple)
- Proficient in programs including Adobe CC, Final Draft, FileMaker Pro, Pix, ZOOM, WebEx, Teams
- Knowledge of file set-up, maintenance and filing procedures.
- Knowledge of basic math, spelling, grammar, punctuation, and English usage.
- Knowledge of report, letter, etc. format.
- Knowledge of basic accounting principles.
- General Office Activities - Walking, Talking, Standing, Sitting, Typing, Finger Manipulation, Lifting, and Bending, and etc.
- Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
- Must have the ability to pay close attention to detail and understand written and oral instructions.
- Must have the ability to organize and schedule work effectively.
- Must have the ability to work well under time constraints.
- Must be able to handle multiple tasks.
- Must be able to work in a fast-paced environment.
- General Office Environment.
- Computer, printer, telephone, photocopy machine.
Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
Job Type
Full Time
Weekly Limit
40
Shift
Day
Attached Files
